Senior Finance Officer

At the heart of Pact is the promise of a better tomorrow. A nonprofit international development organization founded in 1971, Pact works on the ground in nearly 40 countries to improve the lives of those who are challenged by poverty and marginalization. We serve these communities because we envision a world where everyone owns their future. To do this, we build systemic solutions in partnership with local organizations, businesses, and governments that create sustainable and resilient communities where those we serve are heard, capable, and vibrant. Pact is a recognized global leader in international development. Our staff have a range of expertise in areas including public health, capacity development, governance and civil society, natural resource management, poverty, fragile states, monitoring and evaluation, small-scale and artisanal mining, microfinance and more. This expertise is combined in Pact’s unique integrated approach, which focuses on systemic changes needed to improve people’s lives.

Department

Programs - Pact strives for a world where all people are heard, capable, and vibrant. The Programs Team helps realize this objective by bridging program management, technical support, and business development, enabling Pact to achieve its global strategy. We ensure program excellence through continuous learning, monitoring and evaluation and provide organizational and industry-wide thought leadership by leveraging a complementary set of cross-functional, multi-disciplinary skills, expertise, and experiences. The Programs team: influences progressive change through the development and implementation of global and regional strategies and business plans; supports advancement of innovative solutions; pursues new business opportunities; and drives effective internal and external engagement to maximize Pact’s impact across the globe. Across all aspects of its role, the Programs Department adheres to and promotes a culture of inclusion, accountability, and respect.

Position Overview

The Senior Finance Officer is responsible for the overall administration and financial operations for a specific country, project, or set of projects. The Senior Finance Officer ensures that administrative and finance departments are successfully managed and provides operations support as required. The Senior Finance Officer has oversight of internal control systems and procedures, operational accounting, financial reporting, auditing, subaward financial management and monitoring, forecasting and realigning multi-site project budgets, as well as comprehensive country-level budgets. The Senior Finance Officer is responsible for training and mentoring staff on policies and procedures, donor regulations, new systems, and financial best practices. S/he is also responsible for working closely with the Country Manager and headquarters personnel to ensure compliance with all donor regulations and for effective and proactive management. The Senior Finance Officer normally manages other administrative functions such as Operations, Finance, and other office support staff.

Key Responsibilities

• Design and implement systems and procedures in compliance with Pact standards, ensuring effective internal controls and minimizing risks for Pact; ensure that corrective action plans approved by headquarters in response to external or internal audits and other monitoring reviews are implemented as planned and scheduled.
• Manage all country or project finances to ensure effective use of resources in order to achieve project objectives in compliance of all donor and Pact requirements; ensure financial monitoring systems provide timely and relevant reports to Pact and project staff, including analysis and tracking of grant commitments (i.e. cash advances), obligations, awards and liquidations, to support efficient accountable implementation.
• Monitor proper management of cash flow ensuring project liquidity at all times. This includes preparation of cash flow forecasts on monthly and quarterly basis and planning for timely preparation and replenishment for partners and others.
• Monitor the EPIC budget on a regular basis and provide good financial projection and analysis available to relevant staff; help prepare accurate cost estimates and budgets for new proposals.
• Mentor and train relevant staff to ensure that team members have the appropriate skill levels for their positions and are developing to their full capacity; conduct trainings for other personnel as needed to fully educate on efficient, effective financial and internal control systems, budget analysis, as well as policy and procedure awareness and compliance.
• Help manage all start-up and close-out activities
• Ensure that all transactions are recorded in accordance with generally accepted accounting principles supported by relevant and verifiable source documents
• Ensure that all financial records are properly stored and secured.
• Ensure the timely preparation and submission of a monthly financial report and supporting narrative on current project status, and documenting the monthly review of the financial performance of those activities under her oversight (including monitoring cash balances, subaward’s financial activities reviewing aged receivables and accrued liabilities, etc.).
• Ensure that monthly account reconciliations are performed, and appropriate plans are put in place and executed, as applicable, to resolve unreconciled differences.
• As applicable, equip appropriate staff to provide technical assistance to local NGO's in the area of financial management and compliance.

Basic Requirements

• BA and at least 8 years of relevant experience (or equivalent)
• Ability and willingness to travel at short notice
• Experience supporting international donor-funded programs, particularly USAID-funded contracts
• Strong skills in management and coordination of multiple activities and teams. Able to multi-task.
• Excellent communication (written and verbal) and cross-cultural skills.
• Highly motivated with strong attention to detail.
• Excellent oral and written communication skills; fluency in Bahasa Indonesian and English.

Preferred Qualifications

• Experience working in a grants and contracts environment with the U.S. government, including working knowledge of donor regulations systems and procedures for managing many sites, partners and customers.

Pact is an equal opportunity employer and does not discriminate in its selection and employment practices on the basis of race, color, religion, sex, national origin, political affiliation, sexual orientation, gender identity or expression, marital status, disability, genetic information, age, citizenship status, genetic information, matriculation, family responsibilities, personal appearance, credit information, tobacco use (except in the workplace), membership in an employee organization, or other protected classifications or non-merit factors.

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