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Deputy Project Manager

Honiara (Solomon Islands)

  • Organization: UNDP - United Nations Development Programme
  • Location: Honiara (Solomon Islands)
  • Grade: SB-4 (SC8/SC9), Service Contract, Local Contractors Agreement - Consultancy
  • Occupational Groups:
    • Democratic Governance
    • Project and Programme Management
    • Managerial positions
  • Closing Date: 2021-05-18

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Background

The Solomon Islands Government (SIG) has set the fight against corruption as one of its major priorities. SIG, under its National Anti-Corruption Strategy, recognizes that corruption undermines development and sustains poverty, inhibits economic growth, drives political instability, enables the unsustainable use of natural resources, impacts the delivery of services and undermines good governance and the rule of law.

Fight against corruption is part of the Government’s Policy Statement, whereby the Government commits to oversee efficient and effective conduct of oversight institutions to eradicate corruption, at all levels in the country; establish the Solomon Islands Independent Commission Against Corruption (SIICAC); and review and strengthen anti-corruption legislation and related subsidiary legislation.

Taking the Solomon Islands National Anti-Corruption Strategy as a foundation, the Transparency and Accountability for the People of Solomon Islands - The Project for Strengthening the Capacities to Combat Corruption (TAPSCCC) aims at reducing corruption levels and its impact for people of Solomon Islands. Cost-shared by the Government of Japan and Solomon Islands, it supports institutional efforts to reduce corruption and develop effective, accountable and transparent institutions at all levels to ensure effective and timely achievement of national development outcomes. It offers a platform to private sector, civil society and citizens to engage, innovate and hold accountable responsible parties.

Anti-corruption, transparency and accountability are also part of the Agenda 2030 and is the direct focus of two targets of the Sustainable Development Goal (SDG) 16: 1) substantially reduce corruption and bribery in all their forms and 2) develop effective, accountable and transparent institutions at all levels.  Many other targets under SDG16 are also implicitly connected to fight against corruption or will be impacted by the realisation of SDG16 targets.

The Capacity Building Specialist/Deputy Project Manager will work under the direct supervision on the Project Manager. The Capacity Building Specialist/Deputy Project Manager will work in close collaboration with UNDP Country Office operational units and project stakeholders and will support the overall management of the project and will be responsible in identifying and responding to the capacity building needs of the project partners. Moreever, the incumbent will contribute in building partnerships and promoting the work of the UNDP and project, while ensuring the collection and distribution of the reliable data regarding the achievements of the project.

Duties and Responsibilities

Summary Key Functions

  • Support the technical lead for project management, including design, planning, implementation and monitoring of project activities.
  • Ensures the capacity building of the UNDP and project stakeholders, including governmental partners, academia and civil society organizations.
  • Supports partnerships and advocacy activities of the UNDP and project.
  • Ensures efficient Knowledge Management, Dissemination and Use of Information.

Project Management Support:

  • Support the technical lead for project management, including design, planning, implementation and monitoring of project activities, while focusing on the following:
  • Support the effective design, organization and implementation of agreed activities assisting in the identification of short-term experts on specific subject areas.
  • Support the project manager in providing guidance and instruction of national and international technical staff working with the project;
  • Contribute to the overall relevance, and timely performance of the project actions, the effective realization and quality of outputs, and adherence to applicable UNDP standards, rules and regulations;
  • Design engagement actions with civil society and relevant stakeholders.
  • Coordinate the efficient planning, implementation, management and coordination of the project operations;
  • Produce and regularly submit progress reports. Consolidate reports and provide feedback on the findings/ recommendations of reports provided by implementing partners and project team
  • Support the efficient functioning of the project management assurance;
  • Prepare the organization of Project Board Meetings, Project staff meetings, project reviews and/or evaluation meetings;
  • Follow-up on the implementation of Project Board decisions and recommendations;
  • Represent project manager and/or UNDP at approved events as required.
  • Participate in and lead coordination meetings, consultations, etc.
  • Serve as a replacement to the project manager in his/her absence

Capacity Building:

  • Ensures the capacity building of the UNDP and project stakeholders, including governmental partners, academia and civil society organizations, while focusing on the following:
  • Develop and build on best practices to capacity enhancement of key stakeholders
  • Identify capacity gaps of key stakeholders/project participants and take appropriate measures to mitigate/minimize them
  • Develop an overall technical capacity through on the job training/learning by doing for key stakeholders
  • Develop training modules, guidelines/books, etc. for partnering/co-partnering ministry, agencies, NGO, CBO, CSO personnel
  • Support relevant programmatic and technical missions. Facilitate the mission on training needs assessment
  • Supervise the implementation and ensure adherence to the common and agreed guidelines for the identification of beneficiaries/target groups and rest of the implementation procedures
  • Develop/contribute for the development of knowledge products and ensure effective dissemination

Partnership and Advocacy:

  • Supports partnerships and advocacy activities of the UNDP and project, while focusing on the following:
  • Maintain strong partnerships and coordination between the project and national governmental entities and civil society actors and other stakeholders, by facilitating communication and exchange of lessons learned and good practices;
  • Report on the activities of other development partners and donors in the area of anti-corruption, establish contact and keep up-to date with their work; 
  • Support project manager to identify new projects, areas of intervention, innovative approaches as well as flag likely overlaps, duplications, gaps and risk factors. Suggest solutions, where appropriate
  • Support the resource mobilization efforts of UNDP Solomon Islands by drafting inputs; comparing strategies and proposing programmatic approaches;
  • Support the partnerships and advocacy activities of UNDP Solomon Islands in the area of governance and liaise with relevant stakeholders a coordinated approach on partnerships and advocacy;
  • Provide managerial oversight to smooth implementation of UNDP-assisted interventions with Civil Society
  • Identify and support advocacy initiatives.

Knowledge Management, Dissemination and Use of Information

  • Ensures efficient Knowledge Management, Dissemination and Use of Information
  • Design and disseminate monitoring and evaluation resource materials, templates, and guidance documentation
  • Coordinate the collection and use of monitoring data, as well as evaluation and reporting.
  • Perform field visits to ensure the quality and accuracy of collected or reported data.
  • Document progress of project against project implementation plans, results matrix, milestones and targets.
  • Support the identification of good practices and lessons learned and share findings with the project manager
  • Lead in designing thematic activities and knowledge-sharing forums and encourages others to participate.

Competencies

  • Innovation Ability to make new and useful ideas work
  • Level 4: Adept with complex concepts and challenges convention purposefully
  • Leadership Ability to persuade others to follow
  • Level 4: Generates commitment, excitement and excellence in others
  • People Management Ability to improve performance and satisfaction
  • Level 4: Models independent thinking and action
  • Communication Ability to listen, adapt, persuade and transform
  • Level 4: Synthesizes information to communicate independent analysis
  • Delivery Ability to get things done while exercising good judgement
  • Level 4: Meets goals and quality criteria for delivery of products or services

 

Required Skills and Experience

Education:

  • Master's degree a development relevant disciplines, social Science, public policy, politics, economics, development studies or a related area. Candidates with a Bachelor’s degree and more than 7 years of relevant experience will also be considered.
  • Courses related to public sector administration and/or, civil society are considered an asset; 

Experience:

  • Minimum 5 years of experience with at least 3 years directly in capacity building, preferable with international organizations
  • Experience in the usage of computers and relevant office software packages
  • Ability to think clearly and analytically
  • Ability to plan own work, setting priorities and completing it under pressure or when faced with competing demands
  • Excellent communication skills (verbal and written) in English and Bangla
  • Ability to use Microsoft Office for reporting, and presentation
  • A strong commitment to gender sensitive, inclusive and pro-poor development works
  • Ability to work with multi-disciplinary team
  • Consultative and empowering working style and willingness to learn from others
  • Willingness to travel as required

Language Requirements:

  • Fluency in written and spoken English and Pidgin

 

Disclaimer

Important applicant information

All posts in the SC categories are subject to local recruitment.

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

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