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Staff in the General Service category are recruited locally from the Primary Location area, which is where the office is located
FAO is committed to achieving workforce diversity in terms of gender and nationality
People with disabilities are protected from any type of discrimination during any stage of employment, including the recruitment phase
All applications will be treated with the strictest confidentiality
The main aim of the FAO Country Offices is to assist governments to develop policies, programmes and projects to achieve food security and to reduce hunger and malnutrition, to develop the agricultural fisheries and forestry sectors, and to use their environmental and natural resources in a sustainable manner. The main areas of FAO interventions in Rwanda consists in agricultural value chain services and digital inclusion from seeds systems and livestock to consumption using innovation systems to fight against malnutrition and hunger. To achieve that noble goal in Rwanda FAO is implementing those programmes taking into account the cross'-cutting issues like gender, climate resilience and social protection. The post is located in FAO Rwanda.
The Programme Assistant performs a wide range of routine administrative and financial functions in support of the delivery of the organizational unit's programme and projects.
The Programme Assistant reports to one or more professional staff and receives guidance from a higher graded Programme Assistant. He/she acts independently in routine matters. Supervision received is focused on the quality of the work performed and provides for on-the-job learning He/she acts independently in routine matters. Supervision received is focused on the quality of the work performed and provides for on-the-job learning.
The Programme Assistant interacts with a wide variety of colleagues within the work unit and with immediate clients within the Organization, providing routine administrative and financial services.
- Collect and compile data on programme/ project activities to support reporting on programme/ project delivery;
- Provide information on programme/ project expenditures and status of programme/ project budget;
- Process, format and proof-read reports, documents, publications and correspondence related to the work of the unit from draft texts;
- Review and direct correspondence, calls and queries to appropriate contacts; provide for background information; respond to routine enquiries;
- Make arrangements for meetings, seminars and events: implement logistics, prepare correspondence, compile and distribute documents, make administrative arrangements;
- Initiate and follow up on administrative and financial actions related to staff management, non-staff support, travel, payments, and procurement;
- Perform other duties as required.
Impact Of Work
The incumbent's work impacts on the timely and efficient delivery of the immediate work unit's programme.
CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING
Education: Secondary school education
Experience: Three years of relevant experience in financial and/or administrative support work
Languages: Working knowledge (Level C) of English
IT Skills: Good knowledge of the MS Office applications, Internet and office technology equipment
- Results Focus
- Building Effective Relationships
- Knowledge Sharing and Continuous Improvement
- Good knowledge of corporate information systems
- Good knowledge of common administrative and financial rules and regulations
- Good knowledge of communication and documentation standards
DESIRABLE QUALIFICATIONS AND SKILLS
- Basic knowledge of the Organization structure, mandate will be an asset
- Limited knowledge of French (Level B)
Evaluation of qualified applicants may include an assessment exercise and a technical / competency-based interview.
FAO staff are expected to adhere to FAO Values of Commitment to FAO,
Respect for All and Integrity and Transparency