Planning and Co-ordination Officer (S2)

General Minimum Requirements

The general minimum requirements for working with the OSCE are:

• Excellent physical condition
• Possession of a valid automobile driving license and ability to drive using manual transmission
• Ability to cope with physical hardship and willingness to work extra hours and in an environment with limited infrastructure
   

Field of Expertise Requirements

The general minimum requirements for working in this field of expertise are:

• Diplomatic experience or experience working in political affairs with international organizations or governments
• Experience in preparing analytical reports
• Excellent communication and drafting skills
• Knowledge of regional political history and developments
• Diplomatic and negotiating skills
• Some knowledge of the OSCE principles and commitments

Level of Professional Competence Requirements

Furthermore, this level of responsibility requires the following:

Education:
First-level university degree in international studies, public policy, political science or law or related fields

Experience:
Minimum 6 years of relevant professional experience

Mission Specific Requirements

Additionally, this particular post has specific requirements:

Mandatory:

• Experience in planning and co-ordination, preferably in large international organizations;
• Proven experience in developing, managing and reviewing performance based budget and extra budgetary projects;
• Experience in implementing operational and administrative instructions;
• Experience in project management;
• Knowledge of regional political history and developments;
• Professional fluency in the English language;
• Excellent communication skills, resourcefulness, initiative, maturity of judgement, and team spirit;
• Demonstrated gender awareness and sensitivity, and ability to integrate a gender perspective into tasks and activities;
• Demonstrated ability and willingness to work as a member of a team, with people of different cultural and religious backgrounds, different gender, and diverse political views, while maintaining impartiality and objectivity;
• Cultural sensitivity and judgement;
• Flexibility and ability to work under pressure and within limited time frames.

Desirable:

• Project management certificate/qualification;
• Knowledge of Arc GIS or Enterprise GIS software or other database systems;
• Experience of working in Eastern Europe and/or knowledge of the region;
• Previous experience in field missions, especially in an operations staff capacity;
• Working knowledge of the Ukrainian and/or Russian language(s) is a distinct advantage.

Tasks and Responsibilities

The Special Monitoring Mission to Ukraine (SMM), in line with the OSCE Action Plan for the Promotion of Gender Equality, is committed to further improving gender balance among staff in all areas and levels within the SMM. We encourage qualified applicants, especially women to apply for this position.

If applicable, deployment is subject to attendance to and successful completion of pre-deployment training and assessment.

Under the direct supervision of the Deputy Head of Operations and the guidance of the Head of Operations, as Planning and Co-ordination Officer, you will be responsible for:

1. Supporting the implementation, monitoring and evaluation of the Mission's mandate and advising the Head of Operations and his/her Deputies on progress in meeting the goals and objectives of the Mission's mandate;
2. Contributing to the development of long-, medium- and short-range operational plans, as well as instructions and guidelines for accomplishment of mission goals and objectives; coordinating and monitoring the implementation of such plans with the Monitoring Teams;
3. In co-operation with the Administration and Finance Unit, assist in developing, managing, and reviewing extra-budgetary projects to support the Operations Unit;
4. Contributing to the preparation of internal and external reports and briefings reporting on mission activities, and working  with preparation of budgetary and other documents that support mission structure and function;
5. Co-ordinating mission operational support and human resource support for the field Monitoring Teams as required;
6. Designing and implementing specific operational projects and processes in support of SMM's monitoring efforts;
7.  Attending meetings with other international organizations as required;
8. Supervising one or more junior Operations Co-ordination Officers, guiding their work accomplishment and professional development;
9.  Performing other duties as assigned.

For more detailed information on the structure and work of the OSCE Special Monitoring Mission to Ukraine, please see https://www.osce.org/special-monitoring-mission-to-ukraine.

The OSCE is committed to diversity and inclusion within its workforce, and encourages the nomination of qualified female and male candidates from all national, religious, ethnic and social backgrounds. Please note that nationals or permanent residents of the country of the duty station are not eligible to apply.

Candidates should be aware that OSCE officials shall conduct themselves at all times in a manner befitting the status of an international civil servant. This includes avoiding any action which may adversely reflect on the integrity, independence and impartiality of their position and function as officials of the OSCE. The OSCE is committed to applying the highest ethical standards in carrying out its mandate. For more information on the values set out in OSCE Competency Model, please see https://jobs.osce.org/resources/document/our-competency-model.

Candidates should, prior to applying, verify with their respective nominating authority to which extent financial remuneration and/or benefit packages will be offered. 

Please apply to your relevant authorities well in advance of the deadline expiration to ensure timely processing of your application. Delayed nominations will not be considered. The OSCE can only process Secondment applications that have been nominated by participating States. For queries relating to your application, please refer to the respective delegation as listed here: https://www.osce.org/contacts/delegations.