Programme Area Manager (Management & Administration)
Please note this recruitment will follow WHO policy for Fast Track Procedures for Emergencies
OBJECTIVES OF THE PROGRAMME
The mission of WHO's Health Emergencies Programme (the Programme) is to build the capacity of Member States to manage health emergency risks and, when national capacities are overwhelmed, to lead and coordinate the international health response to contain outbreaks and to provide effective relief and recovery to affected populations. The Programme Area Manager, leveraging dedicated capacities for WHE within the BOS Division, is responsible for effective management and administrativesupport for the emergencies programme and for ensuring that WHO emergency operations are rapidly and sustainably financed and staffed. This consists of the provision of high-quality, predictable administrative services (i.e. HR, Finance, work planning, grant management) to the Emergency Programme, including during emergency response, as well as effective monitoring of (and compliance with) SOPs, leading to continuous improvement and business process excellence.
DESCRIPTION OF DUTIES
The purpose of the position is to provide overall coordination and management of the Management & Administration unit of the Health Emergencies Programme at Regional Office level. The Programme Area Manager is responsible for ensuring the provision of high-quality, predictable administrative services (HR, Finance, work planning, grant management) to the Emergencies Programme, including during emergency response, as well as effective monitoring of and compliance with SOPs, leading to continuous improvement and business process excellence. The incumbent will be deployed to emergency operations when required and during deployment, duties may be modified, based on the technical needs of the programme. The incumbent recommends and implements projects to improve enabling support services across EURO towards increasing efficiency across all programmes and particularly for Country Office activities.
Summary of assigned duties:
- Provide overall coordination of Health Emergencies Programme's work in Management & Administration (MGA), and have overall responsibility for the WHE's activities in the Region, covering a variety of interrelated budgetary and human resources, security and other related issues.
- Provide expertise and guidance to the RED, DPM, BOS and WRs for policies and procedures covering all aspects of Management & Administration related to WHO's work in emergencies.
- Provide coordination, motivation, guidance, management and performance evaluation of supervised staff.
- Review and approve workplans and budgets and manage the work of assigned teams in establishing standardized emergency programme work plans and budgets, monitoring the status of funding available and projected and resulting funding gaps and ensuring rapid availability of funding for immediate needs, with sustainable, predictable financing.
- Coordinate and ensure the provision of high quality, predictable HR, security and staff wellbeing services, managing sourcing for events, including development and maintenance of rosters and candidates allowing for rapid deployment of resources during emergencies.
- Provide advice on security and well-being of all emergency staff, particularly during deployment.
- Provide guidance on emergency Grant Management & Reporting and oversee in the tracking and managing of related grants and their reporting requirements.
- Develop and monitor implementation of, guidelines and Standard Operating Procedures (SOPs) for WHO's work in emergencies, leading to continuous improvement and business process excellence.
- Develop and implement projects to improve enabling services across the Region.
- Ensure close collaborative working arrangements with other WHO management departments and units, at regional and country office levels.
- Represent WHO at official meetings and events as required.
- Assist the BOS and RED in fulfilling WHO's mandate and undertaking any other duties as required.
- Perform other related duties including replacing and backstopping as required.
Essential: Advanced university degree (Masters level or above) in Management, Business Administration, Public Health or related field.
Desirable: Specialized training in emergency/humanitarian response.Training in leadership or management.
Essential: At least 10 years of provenexperience in management and administration of international publichealth programmes,including at least 5 years of management experience in recognized senior leadership positions with direct responsibility for managing both human and financial resources.
Desirable: Relevant work experience in WHO and/or UN sister agencies; experience working in relevant non-governmental or humanitarian organizations. Regional/field experience in public healthprogrammes including emergency response and/or communicable disease programmes.
Demonstrated exceptional leadership and team management skills in international and multi-culturalsettings, including the proven capacity to lead and deliver on deadlines during periods of intense stress and activity.
Demonstrated ability to provide independent leadership in such periods with capacity to organize, monitor and synthesize information quickly and concisely.
Proven ability to successfully coordinate, manage and lead projects, and build partnerships, across agencies andorganizational departments in the context of health emergencies.
Strong strategic thinking, with the ability to quickly comprehend strategic and tactical objectives and to formulate comprehensive plans to address challenges/risks.
Respecting and promoting individual and cultural differences
Ensuring the effective use of resources
Building and promoting partnerships across the organization and beyond
Creating an empowering and motivating environment
Use of Language Skills
Essential: Expert knowledge of English.
Desirable: Intermediate knowledge of WHO EURO language. Intermediate knowledge of WHO language.
WHO salaries for staff in the Professional category are calculated in US dollars. The remuneration for the above position comprises an annual base salary starting at USD 89,837 (subject to mandatory deductions for pension contributions and health insurance, as applicable), a variable post adjustment, which reflects the cost of living in a particular duty station, and currently amounts to USD 5031 per month for the duty station indicated above. Other benefits include 30 days of annual leave, allowances for dependent family members, home leave, and an education grant for dependent children.
- This vacancy notice may be used to fill other similar positions at the same grade level
- Only candidates under serious consideration will be contacted.
- A written test may be used as a form of screening.
- In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.
- Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.
- Staff members in other duty stations are encouraged to apply.
- For information on WHO's operations please visit: http://www.who.int.
- WHO is committed to workforce diversity.
- WHO's workforce adheres to the WHO Values Charter and is committed to put the WHO Values into practice.
- WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.
- WHO has a mobility policy which can be found at the following link: http://www.who.int/employment/en/. Candidates appointed to an international post with WHO are subject to mobility and may be assigned to any activity or duty station of the Organization throughout the world.
- Applications from women and from nationals of non and underrepresented Member States are particularly encouraged.