Finance and Accounting Assistant

1. JOB DESCRIPTION The Finance and Accounting Assistant will be responsible for the following tasks: • performing the annual year closure and preparing the required documents and closure bookings in liaison with all IMI operational services; • liaising with European Commission (EC) accounting officer regarding the annual accounts; • performing regular controls under the EC accounting guidance on the accounting environment; • performing periodical checks of databases versus SAP and monitoring year-end calculations including SAP bookings; • performing the annual declassification exercise; • monitoring monthly the transactions in workflow for legal commitments, budgetary commitments, invoices, payments and recovery orders; • supporting the validation of the local systems exercise; • producing various reports and preparing payment statistics; • acting as the contact point within the entity on the application of accounting procedures and other accounting related questions; • providing assistance and support in the preparation of the audit files for external auditors in connection to the annual accounts; • providing assistance in the preparation of the audit files for the Internal Audit Service and the European Court of Auditors; • acting as an initiating agent for financial transactions including de-commitments, commitments, payments, recovery orders, credit operations in ABAC (Accrual Based Accounting System). The successful candidate might undertake other tasks and activities as necessary under the responsibility of the Head of Administration and Finance, as tasks may evolve according to the development of the IMI2 JU’s structure or activities. 2. QUALIFICATIONS AND EXPERIENCE REQUIRED At the closing date of applications, candidates must: • Have a level of post-secondary education attested by a diploma , OR • Have a level of secondary education attested by a diploma giving access to post-secondary education and, after having obtained the diploma, at least three (3) years full-time of appropriate professional experience. 2.1 ESSENTIAL CRITERIA: • Suitability to perform the tasks described in point 1; • Excellent knowledge and proven professional experience in the EU accounting environment and preparing annual accounts; • Very good knowledge of the EU Financial Regulation and EC accounting rules and instructions; • Very good command of written and spoken English. 2.2 ADVANTAGEOUS CRITERIA: • Proven professional experience of ABAC and SAP; • Studies in the field related to the job profile (economics, finance; accounting etc.); • Knowledge of International Public Sector Accounting Standards (IPSAS).