Administrative Assistant - Spotlight Initiative (SC 3,3)
buenos aires (arg)
UN Women, based on the vision of equality embodied in the United Nations Letter, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action, and peace and security.
The elimination of violence against women and girls is a key area for UN Women. The focus of outcome 4 of the UN Entity Strategic Plan for Gender Equality and the Empowerment of Women (2018-2021) is that all women and girls live a life free from all forms of violence.
The European Union (EU) and the United Nations (UN) have embarked on a new global and multi-year initiative aimed at eliminating all forms of violence against women and girls: the Spotlight Initiative. In Latin America, the Initiative focuses on eliminating the most extreme manifestation of violence, femicide, and will be implemented in five countries: Argentina, El Salvador, Guatemala, Honduras and Mexico.
According to the United Nations Economic Commission for Latin America and the Caribbean (ECLAC), at least 12 women die every day, on average, in the region because they are women. Although Argentina is a country with high human development, a third of the population lives below the poverty line and there are large disparities between provinces. Violence against women and girls is a major public concern and, according to available information, it is estimated that 250 women are murdered each year, equivalent to one woman every 30 hours.
Through a comprehensive approach, the Spotlight Initiative will work on six key pillars: 1) developing and implementing relevant legislation and policies; 2) strengthening national and sub-national institutions; 3) preventing violence through evidence-based programmes, campaigns and training; 4) establishing essential services for victims and survivors; 5) ensuring the collection and use of prevalence and incidence data; and 6) partnering directly with women's movements and civil society organizations.
Argentina has a strong legal framework on violence against women and girls, has ratified most of the international and regional human rights treaties, and is committed to complying with Agenda 2030. However, the country still presents challenges at the provincial level, as a federal country, in terms of adopting and adapting procedures to ensure the effective implementation of legislation on violence against women and girls. In 2016, the National Plan of Action for the Prevention, Assistance and Eradication of Violence against Women and Girls (2017-2019) was approved, which faces challenges in terms of budget and implementation at the provincial level.
In April 2018, UN Women signed an agreement with the Ministry of Foreign Affairs of the Argentine Republic to begin working in the country, providing technical support for the development of on-site programmes aimed at promoting gender equality and the empowerment of women.
The Spotlight Initiative represents an excellent opportunity to advance the human rights and development agenda in Argentina, ensuring effective access for women and girls to the right to a "life free from violence". The Initiative will also strengthen the State's efforts to achieve Agenda 2030 for Sustainable Development (ODS 5, among others) and the harmonization and effective implementation of national and provincial legal frameworks.
UN Women, UNDP, UNFPA and ILO, under the leadership of the Office of the Resident Coordinator, are the United Nations agencies that will implement the Spotlight Initiative in Argentina (RUNO). For its part, UNICEF will participate as an Associated Agency working closely with the RUNOs and providing technical assistance. Inter-governmental organizations, social partners, national civil society networks, other UN agencies and other national partners will also be involved.
In Argentina, UN Women will lead three pillars: Pillar 2) strengthen national and subnational institutions, Pillar 5) ensure the collection and use of data on prevalence and incidence, and Pillar 6) direct partnership with women's movements and civil society and will participate in a Pillar 4 action (establish essential services for victims and survivors) where it will share the implementation of activities with UNDP.
Under the supervision of the Program Specialist, the Programme Assistant will undertake the following key tasks and other responsibilities as may be assigned as per the following Functions / Key Results Expected.
Duties and Responsibilities
Summary of key functions:
- Provide administrative and financial support to UN Women’s activities in the framework of the Spotlight Initiative;
- Documentation of specific stages of projects/programme implementation, best practices, case studies;
- Provide effective support to Spotlight Initiative through maintenance of budgets and financial reporting;
- Support the knowledge building and knowledge sharing in the Programme Unit.
Support the management of the Spotlight Initiative:
- Support the preparation of necessary documentation for the proper execution of the Spotlight Initiative, such as reports, notes, minutes of meetings, terms of references, schedules, budgets, among others;
- Support and organize meetings, workshops, webinars, and relevant events for the implementation of UN Women´s activities in the framework of the Spotlight Initiative;
- Support and monitor UN Women's internal procedures for the implementation of the Spotlight Initiative, such as procurement and acquisitions, travels arrangements (if necessary), hiring processes, among others;
- Receive correspondence and articulate the response with counterparts;
- Assist in drafting progress/narrative reports;
- Maintain regular communication with the UN Women’s Programme Coordinator, as well as with the Coordination Unit of the Spotlight Initiative;
- Keep an updated physical and digital records of all JP’s documentation;
- Perform other job-related duties as assigned.
Provides effective support to management of the programme focusing on the achievement of the following results:
- Support in creation of projects in Atlas, preparation of budget revisions, revision of project award and project status, determination of unutilized funds, operational and financial closure of the project;
- Support review of FACE/expenditure reports submitted by partner agencies, review vouchers/receipts and prepare supporting documents for recording expenditure in ATLAS and transfer of funds;
- Coordinate with consultants/partner agencies on submission of deliverables, review and submit supporting documents for payment release /closure of projects.
Supports knowledge building and knowledge sharing focusing on achievement of the following results:
- Support the production of knowledge products, coordinating the editing and layout process with suppliers;
- Support the dissemination of Spotlight’s knowledge products in strategic spaces at local, national, and regional level, as well as within UN Women’s communities of practice.
Provide administrative and financial support to other programmes of UN Women Argentina.
Impact of Results
Accurate data entry and financial information have an impact on the quality and implementation of Spotlight Initiative. A client-oriented and efficient approach impact on the image of UN WOMEN in Argentina.
Core Values / Guiding Principles:
- Demonstrate consistency in upholding and promoting the values of UN Women in actions and decisions, in line with the UN Code of Conduct.
- Demonstrate professional competence and expert knowledge of the pertinent substantive areas of work.
Cultural Sensitivity and Valuing Diversity:
- Demonstrate an appreciation of the multicultural nature of the organization and the diversity of its staff;
- Demonstrate an international outlook, appreciating difference in values and learning from cultural diversity.
Ethics and Values:
- Demonstrate and safeguard ethics and integrity.
- Demonstrate corporate knowledge and sound judgment.
Development and Innovation:
- Take charge of self-development and take initiative.
Work in teams:
- Demonstrate ability to work in a multicultural, multi ethnic environment and to maintain effective working relations with people of different national and cultural backgrounds.
Communicating and Information Sharing:
- Facilitate and encourage open communication and strive for effective communication.
Self-management and Emotional Intelligence:
- Stay composed and positive even in difficult moments, handle tense situations with diplomacy and tact, and have a consistent behaviour towards others.
- Surface conflicts and address them proactively acknowledging different feelings and views and directing energy towards a mutually acceptable solution.
Continuous Learning and Knowledge Sharing:
- Encourage learning and sharing of knowledge
Appropriate and Transparent Decision Making:
- Demonstrate informed and transparent decision making
- Ability to perform a broad range of specialized activities aimed at effective and efficient functioning of the Programme unit including logistical support;
- Ability to provide input to business process re-engineering, elaboration and implementation of new data management systems;
- Creates, edits and presents information in clear and presentable formats, using appropriate IT functionality;
- Ability to organize and complete multiple tasks by establishing priorities;
- Ability to handle a large volume of work possibly under time constraints;
- Ability to establish, build and sustain effective relationships with clients, demonstrating understanding of client's perspective; anticipates client needs and addresses them promptly;
- Ability to administer and execute financial processes and transactions;
- Ability to manage data, documents, correspondence and reports information and workflow.
Required Skills and Experience
- University degree or equivalent in business administration, accounting, finance or related discipline.
- 4 years of relevant administrative experience is required, with at least 2 years of professional and relevant experience at the national or international level in programme management and support.
- Full proficiency in the usage of computers and office software packages (MS Word, PPT, etc.); experience in ATLAS+RMS is an advantage.
- Excellent command of Excel spreadsheets.
- Demonstrated experience in handling of web-based management systems would be desirable.
- Knowledge and/or experience working with issues related to gender equality, eradication of gender- based violence and gender mainstreaming is an advantage.
- Fluency in Spanish and English.
Important applicant information
All posts in the SC categories are subject to local recruitment.
Applicant information about UNDP rosters
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