Project Coordination Assistant

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Mission and objectives

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Context

The UN volunteers will be based in the Project Management Office, located in the Beijing Volunteer Service Federation office. Under the primary supervision of the National Programme Manager ( NPM ) and secondary supervision of the Country Coordinator of UNV in China, working closely with UNV China and the PMO staff, the UN Volunteers will undertake the following tasks: The United Nations Volunteers (UNV) programme contributes to peace and development through volunteerism worldwide. We work with partners to integrate qualified, highly motivated and well supported UN Volunteers into development programming and promote the value and global recognition of volunteerism. UNV is administered by the United Nations Development Programme (UNDP) and reports to the UNDP/UNFPA/UNOPS Executive Board. UNV headquarters are in Bonn, Germany. UNV has around 150 staff members at headquarters and over 9,400 UN Volunteers deployed in the field in 2020. The UN Volunteers (UNV) programme Field Unit in China, administered by UNDP, oversees all UNV programmes and operations in China to fulfil UNV’s strategic priorities in mobilizing UN Volunteers and strenthening partnerhsips between UNV and external stakeholders in China. As a crucial implementer of UNV China’s expanded scope of work, the national UN Volunteer will assist the Project Management Office (PMO) established in Beijing Volunteer Service Federation and UN Volunteers Field Unit in China to implement the project Promoting Sustainable Urban Development through Volunteer Service for the Beijing Winter Olympics. Beijing Volunteer Service Federation was established in 1993 under the guidance of Beijing Youth League (BYL) and is registered at the Beijing Bureau of Civil Affairs. In accordance to the Beijing Regulations on Voluntary Service Promotion, BVF is in charge of leading the voluntary service development in the capital. Its mission is to promote the volunteer spirit as well as a favorable volunteering environment and to dev

Task description

The UN volunteers will be based in the Project Management Office, located in the Beijing Volunteer Service Federation office. Under the primary supervision of the National Programme Manager ( NPM ) and secondary supervision of the Country Coordinator of UNV in China, working closely with UNV China and the PMO staff, the UN Volunteers will undertake the following tasks: Assisting NPM with results oriented project management and implementation. Assist in planning of the project implementation including the development of the annual work plans, terms of references and other project management documents as needed Provide hands-on planning and support to the implementation of project activities Ensure monitoring of timeliness and quality of project implementation Prepare financial reports and disbursement plan within timely frawework Prepare various reports to summarize the key progress/suggestions for adjustment by referring to outputs and activities Draft quarterly and yearly progress reports to be submitted to UNV/UNDP and CICETE offices Report to UNV on the project implementation regularly. Support any missions or events upon requests from UNV as project site visits, promotional articles, success stories and good practices, including content sharing and photos, and establish of UN Volunteers Alumni network. Other related tasks assigned by NPM Facilitating Monitoring and communication among key partners and participating volunteering involving organizations. Maintain regular project reporting mechanism through daily communication and monthly project meetings arrangement between PMO, CICETE, UNV, and UNDP. Develop and implement the M&E framework to ensure regular, mid-year and year end monitoring and evaluation by aligning with project outputs and results and make technical suggestions on adjustment Ensure internal communication with other departments located in BVF and within Beijing Youth League for effectively planning and implementing project acti