VAC-6607 Logistics Assistant

Tripoli

Organization: CTG - Committed To Good
Location: Tripoli
Grade: Level not specified - Level not specified
Occupational Groups:
- Administrative support
- Logistics
- Children's rights (health and protection)
- Supply Chain
Closing Date: Closed

Job description

CTG overview	CTG stands for Committed To Good. With an ethical approach at the heart of all that we do, it is a description that makes us proud. Respect for the fundamental human rights of our staff, and those our staff encounter, is a cornerstone of our values. We strive for gender equality, inclusion and diversity, providing fair and equal opportunities for all. We take a zero tolerance approach to corruption and stay true to local labour laws and all local statutory requirements. In operation since 2006, today we are honoured to serve clients in 15 fragile and conflict-affected states assisting with disaster relief, peace building, humanitarian aid and development programmes through our specialised recruitment, HR management and operational services.
Overview of position	Under the overall supervision of the Procurement and Logistics Officer and the direct supervision of the Procurement and Logistics Officer the incumbent will perform the following tasks:
Role objectives	Assist in all Logistics and warehouse operations and inventory management systems, to support program objectives including but not limited to: • Coordinate with the Procurement and Programme team regarding the reception of consignments in the warehouse. • Ensure that the quality/quantity of goods received in the Warehouse is according to standard specified in the purchase orders and the goods are stored/stacked properly. • Arrange for proper stacking of items, placing materials on racks, shelves, or in bins according to predetermined sequence such as size, type, style, color, or product code in the Warehouse. • Ensure that Stock Receiving Reports are received & that stock cards / bin cards are updated immediately in the Warehouse. • Ensure that all warehouse dispatches/receipts are supported by a fully approved Stock Withdrawal Forms, IOM Waybills and copies are kept on file and updated in the data base. • Ensure returned items are checked, received and record is updated the warehouse. • Report on the status of all loading, offloading, kitting, strapping, cargo movements, etc, as requested for Warehousing. • Assist the Procurement & Logistics Officer in supervising of the cleaners, visibility items, drinking water tracking office supplies and stationery. • Assist in ensuring that all the IOM office and Warehouse premises are kept clean and tidy condition. • Assist in ensuring that all corridors, stairs, toilets and as may be necessary the surrounding area of the IOM office and Warehouse. • Counting inventory on a rotating basis to ensure accurate inventory records for IOM Warehouse. • Assist in the Mid-Year and Annual Physical Stock Counts in the Warehouse. • Assist the Procurement & Logistics Officer to monitor the supplies and condition of consumable cleaning tools and materials and report to the PLO and Procurement & Logistics Assistant on needed supplies and replenishments. • Arrange any kind of maintenance work, monitor generator operations and fuel in the premises and report on any damages or repairs needed. • Take on any other tasks identified by the Procurement and Logistics Officers that may be necessary to ensure proper and timely management of warehousing and Logistics function. • Any other duty within the incumbent’s capabilities as assigned by the logistics Assistant and/or Procurement and Logistics Officer.
Project reporting	Reporting to the Procurement & Logistics Officer.
Key competencies	The incumbent is expected to demonstrate the following values and competencies: Values - all IOM staff members must abide by and demonstrate these three values: Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible. Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct. Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges. Core Competencies – behavioural indicators level 3 Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results. Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes. Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate. Accountability:takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work. Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way. Managerial Competencies – behavioural indicators level 3 Leadership: provides a clear sense of direction, leads by example and demonstrates the ability to carry out the organization’s vision; assists others to realize and develop their potential. Empowering others & building trust: creates an atmosphere of trust and an enabling environment where staff can contribute their best and develop their potential. Strategic thinking and vision: works strategically to realize the Organization’s goals and communicates a clear strategic direction.
Team management	This role does not require management field.
Further information	To be communicated further if any.