Senior Health Management Information Systems (HMIS) Assistant (2 Positions)
Tripoli
- Organization: IRC - International Rescue Committee
- Location: Tripoli
- Grade: Level not specified - Level not specified
-
Occupational Groups:
- Public Health and Health Service
- Administrative support
- Information Technology and Computer Science
- Closing Date: Closed
Background/IRC
Summary:
Founded in
1933, the International Rescue Committee (IRC) responds to the world’s worst
humanitarian crises and helps people to survive and rebuild their lives. The
IRC offers lifesaving care and life-changing assistance to refugees forced to
flee from war or disaster. At work today in over 40 countries and 22 U.S.
cities, we restore safety, dignity and hope to millions who are uprooted and
struggling to endure. The IRC leads the way from harm to home.
The
International Rescue Committee (IRC) has operated in Libya since 2016, where it
works with Libyan national and local health authorities to provide inclusive
free-of-charge health services to vulnerable populations. There
is consensus among stakeholders that Libya’s Essential Service Package (ESP)
should be the cornerstone of the MoH’s strategic reform program and a key tool
in reaching Universal Health Coverage (UHC) for people living in Libya. The
Libyan ESP is composed of two service delivery levels – primary care at Primary
Health Care Centers (PHCCs) and secondary care at hospitals – and five health
programming areas: reproductive, maternal, and newborn health; child health;
communicable diseases; non-communicable diseases; and emergency services. Accordingly,
since 2018, IRC has collaborated with the European Union (EU) Delegation in
Libya and the MoH to develop and pilot the (ESP) aims at strengthening existing
delivery systems and providing a standardized package of primary health care
services to Libyans and non-Libyans. Funded
by the European Union Delegation in Libya, the Advancing Capacity for and
Coverage of the Essential Services package through Systems strengthening (ACCESS) is designed to address the combined
lack of quality ESP offered and strengthen the management capacity,
accountability and transparency of the District Health Office (DHO) to oversee
and coordinate health services in the municipality in close coordination with
other services provided by humanitarian and development actors in addition to
community engagement and accountability to promote a healthy lifestyle and
ensure services meet their needs. While treatment and prevention of communicable
diseases remain the current priority for the country, attention to less common
None- Communicable Diseases (NCD) will be paid to avoid their spread in the
future. ACCESS will ensure the roll-out of the Libyan NCD Health Promotion
Strategy (2020 – 2025) (developed through prior EU funding) at all supported
facilities, while personal hygiene and changing lifestyle messages will form
part of the hygiene promotion activities. The aim of the strategy is to
decrease NCD mortality, increase numbers of NCD patients attending primary
healthcare, reduce NCD acute or chronic complications, reduce the prevalence of
smoking, and decrease the prevalence of obesity over the next five years. IRC
will leverage tailored relevant IEC materials for NCD prevention and control
which IRC for distribution at health facilities and in communities. IRC will
support increased awareness of NCDs and conditions through on-the-job training
on case management, improving diagnosis and treatment at the primary level,
prevention through health education at the community and health facility level,
and support to MoH campaigns. ACCESS program will be implemented in in 9 PHCCs out of the 14 PHCCs in Ein
Zara Baladiya.
Job Overview/Summary:
The current flow of health information consists of various
sub-systems collecting and processing data according to the requirements of the
multiple providers with little sharing of comparable data. Currently, the DHIS2
platform is implemented by Health Information Center (HIC)-MoH, and through this
project, the Snr. HMIS Assistant will ensure all targeted PHCCs are trained and
have the required standardized tools and IT equipment to use the DHIS2. In
addition, S/he will work with HIC-MOH and WHO to include a set of data
collection tools and tally sheets for all areas covered by the ESP to be
integrated into DHIS2. S/he will work with the DHIS2/HMIS focal point at the
targeted PHCCs and emphasize PHC level data quality, timely reporting, and
regular feedback and system responsiveness once feedback has been received. In
addition, the HMIS Snr. Assistant will provide technical assistant to the DHO
and the PHCCs to produce a standard dashboard for monthly activities. All the
five components of the essential primary health care support services are assessed
using the Score Card. S/he will report directly to the HMIS officer.
Major
Responsibilities:
Under the supervision of HMIS Officer,
the HMIS Snr. assistant will work with the DHIS2 focal points and responsible for
ensuring the targeted health facilities are trained and using DHIS2 for entering
data; Ensuring quality data collection; in addition to working with the MoH-DHIS2
supervisors at the municipality to conduct supportive supervision, coaching and
mentorship to the targeted health facilities supporting in data tracking tool
update and providing requested information and statistics for reporting and
progress tracking through:
Performs day-to-day administrative functions and general office duties including but not limited to word processing, copying, filing, and data entry.Support MoH- DHIS2 supervisors ensure accuracy, consistency, completeness of data and timely updates of the DHIS system.
Support systems for data management through provision of DHIS2/HMIS forms and ledgers for facilities and mentor staff on their use through refresher trainings and on-the-job supervision and coaching.
Coordinate with facility staff and the DHO to collect and verify DHIS2/HMIS forms on a monthly basis, ensuring data quality through review and counterchecks of facility ledgers.
Provide technical support to the DHO to review and improve systems for data collection, management, and analysis, with an emphasis on developing timely corrective actions based on real-time data.
Ensure the sensitive medical information is stored confidentially.
Support the DHO and the health facilities to set indicators and targets. Information needs to be displayed on graphs together with monthly achievements and then discussed at team meetings where the entire team does a self-assessment of performance.
Performs daily field visits and manages the day-to-day operation of data collection and analysis, ensuring quality information management systems.
During supervision visits to facilities, conduct regular review of patient charts and records, mentoring staff in proper recording and charting as necessary to address areas in need of improvement.
.
Ensure that targeted health facilities have accurate, accountable, and verifiable information concerning its activities, particularly for internal and external verification processes.
Provides internal and external technical report on a weekly, biweekly and monthly basis.
Contributes to internal and external technical report on a quarterly, biannual and annual basis.
Ensure that all relevant stakeholders have timely access to appropriate information.
Support work with the programs’ responsible to analyse the data to monitor the indicators’ progress and highlight the main trends and changes.
Support in the initiation of surveys; designs data collection tools; reviews and analyses data
Staff management
The HMIS Snr. assistant will not be line managing
any internal staff. S/he might train volunteers to execute data collection and
data entry assignments at the targeted health facilities.
Professional Standards
The IRC and IRC workers must adhere to the values
and principles outlined in the IRC Way - Standards for Professional
Conduct. These are Integrity, Service, and Accountability. In
accordance with these values, the IRC operates and enforces policies on
Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti
Workplace Harassment, Fiscal Integrity, and Anti-Retaliation.
Key
Working Relationships:
Position Reports to: HMIS officer
Working
Environment: This position will be based at the IRC field office
in Tripoli, Libya with daily visits to field sites in Ain Zara municipality.
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