Operations Officer

1A111A11

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The length of appointment for internal FAO candidates will be established in accordance with applicable policies pertaining to the extension of appointments

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• FAO is committed to achieving workforce diversity in terms of gender, nationality, background and culture
• Qualified female applicants, qualified nationals of non-and under-represented Members and persons with disabilities are encouraged to apply
• Everyone who works for FAO is required to adhere to the highest standards of integrity and professional conduct, and to uphold FAO's values
• FAO, as a Specialized Agency of the United Nations, has a zero-tolerance policy for conduct that is incompatible with its status, objectives and mandate, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination　　
• All selected candidates will undergo rigorous reference and background checks
• All applications will be treated with the strictest confidentiality
• FAO staff are subject to the authority of the Director-General, who may assign them to any of the activities or offices of the Organization.

The Food and Agriculture Organization of the United Nations (FAO) contributes to the achievement of the 2030 Agenda through the FAO Strategic Framework by supporting the transformation to MORE efficient, inclusive, resilient and sustainable agrifood systems, for better production, better nutrition, a better environment, and a better life, leaving no one behind.

Organizational Setting
The main aim of the FAO country offices, which are headed by an FAO Representative, is to assist governments to develop policies, programmes and projects to achieve food security and to reduce hunger and malnutrition, to help develop the agricultural, fisheries and forestry sectors, and to use their environmental and natural resources in a sustainable manner.
The position is located in the FAO Representation in Islamabad, Pakistan.

Reporting Lines
The Operations Officer reports to the FAO Representative in Pakistan, under the overall guidance of the Deputy FAO Representative and Assistant FAO Representative (Programme). He/she will work in close collaboration with the administration, operations, finance and communication teams and in consultation with the relevant technical units in FAO Pakistan, the Regional Office for Asia and the Pacific (RAP) and headquarters.

Technical Focus
Lead and coordinate the operational support function of the field programme, including emergency, rehabilitation and development projects, in national, regional and global projects.

Key Results
The provision of operation support services.

Key Functions

• Acts as a focal point for all project operational matters, organizes and handles the day-to-day operational activities of the field programme (including emergency, rehabilitation and development projects, in national, regional and global projects) and takes action in consultation with supervisors on any issues that arise during the execution period.
• Prepares project task force meetings and provides secretariat support.
• Ensures the timely provision of project inputs (personnel, technical support services, subcontracts, training, equipment and supplies) directly by the Organization or, when appropriate, through contractors and in liaison with other support units.
• Participates in the preparation of project work plans, monitors progress and identifies corrective measures to overcome operational constraints.
• Reviews and monitors the project budget, prepares requests and revisions as required, maintains and monitors budget expenditures and resources, reviews project transaction listings with a view to identify errors in accounting against budget lines.
• Prepares and submits the Project Implementation Reports and any other reports required by the Organization.
• Ensures the completeness and quality of data and documentation in the FAO corporate systems (e.g. GRMS, FPMIS), for all assigned operational field projects and activities.
• Prepares analytical reports on project performances as required.
• Coordinates action concerning the completion of field projects and arranges for timely and adequate reporting, including identification of project follow-up requirements.
• Contributes to the formulation of project proposals according to FAO's procedures and prepares project documents for technical clearance and final approval under different funding arrangements.
• Performs other duties as required.

Specific Functions

• Advises the programme management of the office by participating in internal meetings, facilitating information sharing, planning/coordinating internal activities as well as supporting day-to-day operations of FAO Pakistan projects.
• Monitors FAO Pakistan's Regular Programme and Extra-budgetary projects budget and oversees budget preparation, funding allocation, budget revisions, field budget authorizations, staff planning, etc. and prepares regular financial reports.
• Prepares the documents for the Invitation To Bid (ITB), Request For Quotation (RFQ), Request For Proposal (RFP) and Letters of Agreement (LoA) in collaboration with the technical team and the Lead Technical Officers (LTOs).
• Participates as a member in the Local Purchase Committee and provides advice on procurement-related procedures.
• Supports country offices on operational procedures (opening and closure of projects, budget monitoring, budget revisions, etc.) and on the use of FAO's system links (FPMIS, GRMS) at the regional level.
• Contributes to funding mobilization efforts for the FAO programme by reviewing the quality and timely inputs to programme preparation as well as preparation of programmatic and strategic documents and project proposals.

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CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING

Minimum Requirements

• Advanced university degree in public or business administration, finance, accounting, economics, social sciences or another field related to the FAO mandate.
• Five years of relevant experience in project management/operations and support.
• Working knowledge (proficient – level C) of English and limited knowledge (intermediate – level B) of another FAO official language (Arabic, Chinese, French, Russian or Spanish).

Competencies

• Results Focus
• Teamwork
• Communication
• Building Effective Relationships
• Knowledge Sharing and Continuous Improvement

Technical/Functional Skills

• Work experience in more than one location or area of work, particularly in field positions.
• Extent and relevance of experience in programme/project formulation, analysis, planning and implementation.
• Understanding of FAO policies and programmes.
• Extent and relevance of experience in supporting, advising and guiding the implementation of complex multi-stakeholder projects.
• Extent of experience in formulation, implementation and monitoring of projects.
• Ability to develop plans for the implementation and coordination of project operations in developing countries, in partnership with UN agencies and other concerned stakeholders and/or partners.
• Familiarity with UN administrative, operational and financial procedures.