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Procurement Senior Officer

Erbil

  • Organization: UNOPS - United Nations Office for Project Services
  • Location: Erbil
  • Grade: LICA-9, Local Individual Contractors Agreement
  • Occupational Groups:
    • Procurement
  • Closing Date: 2022-05-25

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Background Information - PSC

Peace and Security Cluster

The UNOPS Peace and Security Cluster (PSC) is a principal service provider in the field of mine action with the United Nations Mine Action Service (UNMAS), UNDP, UNICEF, Governments of mine-affected countries and other mine action partners.  It is led by the Director, who has overall authority and accountability for the performance PSC on behalf of its clients.  The Centre is responsible for administering and providing oversight of the day-to-day management of the Project Field offices, both according to the client requirements and in line with UNOPS rules and regulations.  

Background Information - Job-specific

Background Information – UNMAS

The United Nations Mine Action Service (UNMAS) was established in 1997. UNMAS leads, coordinates and implements mine action under United Nations legislative mandates of both the General Assembly and the Security Council. UNMAS supports the UN's vision of "a world free from the threat of mines,

explosive remnants of war (ERW) including cluster munitions, and improvised explosive devices (IEDs), where individuals and communities live in a safe environment conducive to sustainable peace and development where no one is left behind, where the human rights and the needs of victims are met and where they are fully integrated as equal members of their societies."

UNMAS is a unit within the Office of Rule of Law and Security Institutions (OROLSI) within the Department of Peace Operations (DPO). UNMAS operates under UN legislative mandates of both the General Assembly and the Security Council, or at the request of the UN Secretary-General or his designated official. When instructed by the Security Council or called upon by Member States, UNMAS deploys under humanitarian, peace and security mandates. UNMAS main headquarters is in the UN Secretariat, New York with a sub-office in Geneva. UNMAS provides direct support and assistance in the areas of explosive ordnance threat mitigation to 18 countries/territories/missions, has a standby rapid response capacity and global technical advisors in the field of Improvised Explosive Devices and Weapons and Ammunition Management. As an office within DPO, UNMAS supports peacekeeping and special political missions in accordance with Security Council mandates.

Background Information – UNMAS Iraq

The UNMAS Iraq programme was formally established in June 2015, at the request of the UN Under-Secretary General for Peacekeeping Operations (DPKO) and the Special Representative of the Secretary General for Iraq, to lead the UN efforts to mitigate explosive threats in the country, as well as to support the enhancement of national and regional mine action capacities. UNMAS is supporting multiple layers of operations under the UNMAS Iraq Strategic Plan which focuses on three main components: 1. Technical Support, 2. Explosive Ordnance Risk Education, and 3. Explosive Hazard Management. UNMAS Iraq has offices in both Baghdad and Erbil.

Functional Responsibilities

Candidate with Non-UN experience are encouraged to apply! Qualified female candidates are encouraged to apply!
Under the direct supervision of the Support Services Officer, responsibilities of the Procurement Senior Officer will include the following tasks:

A. Procurement

  • Support in preparing quarterly and annual procurement plans for the programme and help monitor its implementation
  • Support in preparing tender documents such as Request For Quotation (RFQ), Invitation To Bid (ITB) or Request for Proposal (RFP) and other instruments related to market research or market surveys such as Request For Information (RFI) and Expression of Interest (EOI)
  • Prepare receipt of bid documents and review of the same, contracts and/or purchase orders (PO), results of the evaluation of bids/proposals, and other formal/public documents
  • Support in the preparation of Local Contracts and Procurement Committee/Headquarters Contracts and Procurement Committee (LCPC/HQCPC) case submissions as well as all subsequent responses to queries
  • Ensure full compliance of procurement activities with UNOPS rules, regulations, policies, and strategies; support in the implementation of the effective internal control, proper design, and functioning of a client-oriented procurement management system
  • Provide advice to the UNMAS Iraq project personnel on a range of procurement issues in relation to the cases under review
  • Support in providing guidance and advice to the project personnel on matters relating to UNOPS’ procurement manual; UN web buy; UN procurement market place etc
  • Represent the Procurement department in meetings and other discussions where procurement matters are relevant
  • Implement and maintain a sound internal control system that ensures that POs are duly prepared and dispatched. Timely corrective actions on POs with budget check errors and other issues
  • Assist in the development and management of the rosters of suppliers, elaboration of supplier selection and evaluation, quality and performance measurement mechanisms
  • Identify, register, and follow procurement project risks and escalate them when necessary
  • Ensure invoices from High-Risk Labour services providers are received and processed on time
  • Liaise with the Budget/Compliance Officer to ensure invoices for HRLs are charged to the correct budget account

B. Asset Management Support

  • Ensure timely and accurate submission of asset reports to management in the Iraq Programme and PSC Asset Management Advisor 
  • Ensure the asset records are up-to-date and support regular physical verification of assets for the programme, ensuring assets are well identified and correctly maintained.
  • Responsible for ensuring all lost, damaged, transferred, or other unusual asset transactions are immediately reported to the PSC Asset Management Advisor with supporting documents as per the donor requirements.
  • Identify asset List for Disposal, and submit it to the PSC Asset Management Advisor for follow up and approval
  • Provide asset management related guidance and support as needed and/or requested
  • Support in preparing quarterly plans for maintenance of UNMAS Iraq heavy machinery, vehicles, and other assets
  • Ensure that heavy machinery is in a good working condition at all times
  • Ensure the Right of Use Agreements (RUA) for Assets issued to Implementing partners and national Partners are up to date and renewed on time
  • Conduct quarterly field visits to operational areas to check and verify the condition of heavy machinery and equipment under the possession of the Implementing Partners
  • Ensure Implementing Partners return the equipment under their possession at the end of the Contract or Grant and before the final payment is processed
  • Coordinate with the Grants Manager, Contract Manager, and Project Team to ensure that Implementing Partners' assets are fully accounted for.
C. Logistics
  • Monitor the progress of shipments for UNOPS and its clients and coordinate with the sender on its delivery to the client's delivery addresses
  • Ensure the Erbil and Baghdad offices have sufficient stock of supplies at all times
  • Assists in planning, designing, and implementing appropriate logistics systems, including warehousing and in-country transport capacity, including the establishment of Long Term Arrangements and frame agreements such as customs clearance, storage, transport, and distribution

Education/Experience/Language requirements

Education and Minimum Years of Experience: 

  • Advanced University Degree (Master’s Degree or equivalent) with a minimum of 2 years of relevant experience; or

  • First-level university degree (Bachelor’s Degree or equivalent) with a minimum of 4 years of relevant experience

Experience:

  • Relevant experience is defined as experience in procurement management, logistics, or asset management is required

Language: 

  • Fluency in Kurdish (speaking, reading and writing) is required

  • Fluency in English (speaking, reading and writing) is required

Competencies

Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.
Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles.
Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role).
Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries.
Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements.
Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving.
Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

Contract type, level and duration

Contract type: Local Individual Contractor Agreement Contract level: LICA-9 (ICS-9)
Contract duration: Open-ended, subject to organizational requirements, availability of funds and satisfactory performance

For more details about the ICA contractual modality, please follow this link:
https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.aspx 

Work life harmonization - UNOPS values its people and recognizes the importance of balancing professional and personal demands. We have a progressive policy on work-life harmonization and offer several flexible working options. This policy applies to UNOPS personnel on all contract types.

Background Information - UNOPS

UNOPS Background Information 

UNOPS is an operational arm of the United Nations, supporting the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to help people build better lives and countries achieve sustainable development. UNOPS areas of expertise cover infrastructure, procurement, project management, financial management and human resources.

  • Working with us

UNOPS offers short- and long-term work opportunities in diverse and challenging environments across the globe. We are looking for creative, results-focused professionals with skills in a range of disciplines.

  • Diversity

With over 4,000 UNOPS personnel and approximately 7,000 personnel recruited on behalf of UNOPS partners spread across 80 countries, our workforce represents a wide range of nationalities and cultures. We promote a balanced, diverse workforce — a strength that helps us better understand and address our partners’ needs, and continually strive to improve our gender balance through initiatives and policies that encourage recruitment of qualified female candidates.

  • Work life harmonization

UNOPS values its people and recognizes the importance of balancing professional and personal demands.

Additional Considerations

  • Qualified female candidates are strongly encouraged to apply.
  • Please note that the closing date is midnight Copenhagen time.
  • Applications received after the closing date will not be considered.
  • This is a local position, therefore only nationals of duty station or applicants with a valid residence permit will be considered.
  • Only those candidates that are short-listed for interviews will be notified.
  • UNOPS seeks to reasonably accommodate candidates with special needs, upon request.
  • Work life harmonization - UNOPS values its people and recognizes the importance of balancing professional and personal demands. We have a progressive policy on work-life harmonization and offer several flexible working options. This policy applies to UNOPS personnel on all contract types.
  • For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post.
  • The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.  

It is the policy of UNOPS to conduct background checks on all potential recruits/interns. Recruitment/internship in UNOPS is contingent on the results of such checks.

We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
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