Project Management Support Senior Assistant

UNOPS -South Sudan Country Office (SSCO) is recruiting this position through an Emergency Recruitment process (EPP).

This is an exciting and rewarding opportunity to help shape UNOPS’ efforts to support the Enhancing Community Resilience and Local Governance (ECRP)' in South Sudan.  UNOPS is seeking to recruit Project Management Support Senior Assistant. The position is based in Juba.

The ECRP is a follow on Project to the Local Governance and Service Delivery Project (LGSDP) that  was implemented in South Sudan from 2014 and involved the transfer of block grants from the national  government directly to county government with the Objective of helping develop an annual  intergovernmental fiscal transfer system for local development.  

The ECRP Project will be implemented by UNOPS and the International Organization for Migration, with  UNOPS being the primary grant recipient and responsible authority for the establishment and  implementation of the Project Management Unit (PMU) whose primary tasks will include: project  management, stakeholder and communication management, fiduciary and procurement management,  results management and risk management. UNOPS will be the grant recipient and will be directly  accountable to the World Bank in all aspects related project delivery (Project Management - Social and  Environmental Safeguards, Fiduciary Oversight and Procurement Planning, Infrastructure Quality and  Standards; Project Implementation – of community infrastructure as per agreed scope; as well as  directly liaising with the Government of South Sudan).

The Project Management Support Senior Assistant who shall report directly to the Senior Project Manager, is responsible for performing the following duties and responsibilities;

● Assist in preparation of periodic accounting records by recording receipts and disbursements (ledgers, cashbooks, vouchers, etc) and reconciling data for recurring or special reports. 

● When authorized, make disbursements from Petty Cash and/or Operational Advance Accounts; maintain records of these disbursements and balances accounts as required.

● Maintain financial records for project or other office accounts for which responsibility is assigned. Records receipts and payments, assures accuracy of computation and completeness of documents and maintains the continuing status of allotments against obligations. 

● Assist in calculation and payment of allowances and travel claims. 

● Organize movements of project staff and goods to the project sites; prepare for Travel Authorizations, Movement of Personnel and Cargo Movement Request. 

● Assist project staff on renewal of visa, travel permits and police registration. 

● Assist in managing the project allocated vehicles and other assets with timely repair and maintenance, maximizing operational efficiencies to the project implementation. 

● Whenever required, raise requisitions in oneUNOPS for the project support procurement and purchasing requirements for the Project Manager’s approval. 

● Assist in maintenance of Property, Plant and Equipment register and operational databases. 

● Organize stationeries and other consumables for the project team day to day operations. 

● Assist in scanning, copying of documents and maintaining proper filing system and document archives. 

● Perform other duties to support the project team as required.  Monitoring and Progress Controls 

● Day to day administrative support provided to the project team. 

● Satisfactory performance on a daily basis. 

Final Product 

● Requested tasks are delivered in a timely and efficient manner and according to UNOPS procedures to meet project requirements. 

● Accurate, well organized and complete information and records. 

● Client satisfaction based on feedback and performance indicators. 

           Education: 

● Secondary School Education is the minimum academic requirement for this role OR ● Diploma in Business Administration, Project Management or related field with 3 year of relevant experience OR


● University Degree in Business Administration, Project Management or related field with 1 year of relevant experience OR  
● Master's Degree/PhD in Business Administration, Project Management or related field is an added advantage
 
Work Experience: 

● Minimum 5 years of working experience in project management with completion of Secondary School Education ● Experience in basic accounting/clerical activities is an asset; 

● Experience in the usage of computers and google software packages and experience in handling web-based management systems is an asset; 

● Knowledge of UN/UNOPS rules and regulations will be considered an asset. ● Skills in project management - monitoring and evaluation and administration support are an added advantage.



Language requirement:
●Fluency in written and oral English required. ●Knowledge of local Arabic Language desired.

• Please note that the closing date is midnight Copenhagen time
• Applications received after the closing date will not be considered.
• Only those candidates that are short-listed for the Desk-Review will be notified.
• Qualified female candidates are strongly encouraged to apply
• This is a EPP ICA Recruitment
• UNOPS seeks to reasonably accommodate candidates with special needs, upon request.
• Work life harmonization - UNOPS values its people and recognizes the importance of balancing professional and personal demands. We have a progressive policy on work-life harmonization and offer several flexible working options. This policy applies to UNOPS personnel on all contract types.
• The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.  

It is the policy of UNOPS to conduct background checks on all potential recruits/interns. Recruitment/internship in UNOPS is contingent on the results of such checks.

1. Contract type:  Local Individual Contractor Agreement.
2. Contract level: LICA 5
3. Contract duration: South Sudan Country Office EPP Approved duration (subject to organizational requirements, available funds and satisfactory performance)

UNOPS is an operational arm of the United Nations, supporting the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to help people build better lives and countries achieve sustainable development.

UNOPS areas of expertise cover infrastructure, procurement, project management, financial management and human resources.

Working with us

UNOPS offers short- and long-term work opportunities in diverse and challenging environments across the globe. We are looking for creative, results-focused professionals with skills in a range of disciplines.

Diversity

With over 4,000 UNOPS personnel and approximately 7,000 personnel recruited on behalf of UNOPS partners spread across 80 countries, our workforce represents a wide range of nationalities and cultures. We promote a balanced, diverse workforce — a strength that helps us better understand and address our partners’ needs, and continually strive to improve our gender balance through initiatives and policies that encourage recruitment of qualified female candidates.

Work life harmonization

UNOPS values its people and recognizes the importance of balancing professional and personal demands.

Africa Region

AFR helps ensure that projects are executed to the highest standards, providing a shared knowledge base and ensuring that best practices and lessons learned are disseminated between projects across the entire region.
South Sudan Country Office


The UNOPS South Sudan office (SSCO) helps a wide range of local and international partners improve the lives of the South Sudanese people by implementing infrastructure and procurement projects. All UNOPS operations have an increasing emphasis on developing national capacities and considering gender, environmental and community concerns. UNOPS is working in a range of sectors in South Sudan including: transport, education, health, post-conflict stabilization and emergency response.