Senior Programme Assistant (G6)

Background:

The incumbent is a Senior Programme Assistant assigned to Politico-Military Department, Police Matters Adviser. 

Tasks and Responsibilities:

Under the overall supervision of the Police Matters Adviser, the successful candidate will be tasked with the following duties:

1. Collects, registers, reports and maintains information on project activities by reviewing reports and establishing and maintaining liaison with partners for implementation, following up on all aspects of the project, including project formulation and provision of functional support to project implementation; in coordination with partners for implementation assesses programme implementation and other related issues; reports regularly to the Police Matters Adviser, prepares various written outputs, drafts background and briefing papers;
2. Follows up on the implementation progress of ongoing projects, discussing findings with the Police Matters Adviser to identify implications for the work of the POiB as well as rationale and context of project activities, considering problem identification and problem resolution;
3. Coordinates the collection and verification of documents, actions and data; assembles and edits basic data required for planning and negotiation, as instructed by the Police Matters Adviser; checks project documents for clarity, consistency and completeness;
4. Prepares project/programme reports, activities and budget requirements for the planning of Unified Budget; plans, coordinates and develops project budgets in close cooperation with FAU in the POiB; follows up and keeps records on project expenditures and overall financial status; prepares PR´s, receives funds from FAU for project activities, prepares and submits financial report for the projects expenditures for UB projects and for EXB projects if needed;
5. Compiles general background information from available sources for the assigned sector or area; designs and drafts supporting flow charts, schedules, graphs and tables; maintains institutional memories or other documentation systems to record programme and project history and ongoing activities;
6. Attends and contributes to briefings for visiting delegations on matters relating to the POiB’s mandate and other important sectors pertinent to the organisation’s mission;
7. Pays field visits and participates fully in subsequent discussions and decision making regarding follow up actions on the projects;
8. Provides inputs for all reporting exercises (regular and ad hoc), drafts and notes for the Police Matters Adviser on specific issues and topics as and when requested; provides accurate interpretation and translation when necessary for the Police Matters Adviser and other international staff members as requested to do so and takes minutes during official meetings; receives visitors and respond to routine requests for information;
9. During the absence of the Police Matters Adviser ensures that activities and communications are maintained in line with an agreed interim action plan; 
10. Performs other related duties as requested.

For more detailed information on the structure and work of the OSCE Programme Office in Bishkek, please see: https://www.osce.org/programme-office-in-bishkek.

Necessary Qualifications:

• University degree in Law, International studies, Public Policy, Political Science, Economics or Public Administration, graduate degree in a related field is an asset;
• Minimum of five (5) years of related working experience, out of which preferably two (2) years of experience have been within international organizations;
• For vacant positions in the General Service category, a first-level university degree in a relevant field may be considered as a substitute for one year of working experience, an advanced university degree for two years of working experience; 
• Good knowledge of the Programme related issues and ability to comprehend the situation in the area and region;
• Very good knowledge and high level of skills in project planning, implementation, monitoring and evaluation Procedures;
• Ability to respect decision making string, to comprehend complexity and importance of the project and to act in accordance to the existing procedures;
• Ability to collect and comprehend versatile information in aim to perform appropriate analyses;
• Excellent written and oral communication skills in English, Russian and in Kyrgyz Languages;
• Demonstrated gender awareness and sensitivity, and an ability to integrate a gender perspective into tasks and activities;
• Ability and willingness to work as a member of team, with people of different cultural, and religious backgrounds, different gender, and diverse political views, while maintaining impartiality and objectivity;
• Computer literate with practical experience using Microsoft applications.

Remuneration Package:

Monthly remuneration, subject to social security deductions is 1048.25 Euro/month. Social benefits will include Organization for Security and Co-operation in Europe participation in the Cigna medical insurance scheme and the OSCE Provident Fund.
Appointments are normally made at step 1 of the applicable OSCE salary scale. At the discretion of the appointing authority a higher step may be approved up to a maximum of step 3 subject to specific conditions. 

If you wish to apply for this position, please use the OSCE's online application link found under https://vacancies.osce.org/.

The OSCE retains the discretion to re-advertise/re-post the vacancy, to cancel the recruitment, to offer an appointment at a lower grade or to offer an appointment with a modified job description or for a different duration. 

Only those candidates who are selected to participate in the subsequent stages of recruitment will be contacted.

Please note that vacancies in the OSCE are open for competition only amongst nationals of participating States, please see https://www.osce.org/participating-states.

The OSCE is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all religious, ethnic and social backgrounds to apply to become a part of the Organization.

Candidates should be aware that OSCE officials shall conduct themselves at all times in a manner befitting the status of an international civil servant. This includes avoiding any action which may adversely reflect on the integrity, independence and impartiality of their position and function as officials of the OSCE. The OSCE is committed to applying the highest ethical standards in carrying out its mandate. For more information on the values set out in OSCE Competency Model, please see https://jobs.osce.org/resources/document/our-competency-model.

Please note that for this position the OSCE does not reimburse expenses such as travel in connection with interviews, tests, visas and relocation.

Please be aware that the OSCE does not request payment at any stage of the application and review process.