Equipment Support Acquisition Officer (P-2)

About Us

The Inspectorate Division is responsible for the efficient and effective deployment of inspection teams to both military and commercial facilities around the world, as required by the Chemical Weapons Convention (CWC). The Division maintains readiness to conduct Challenge Inspections and Investigations of Alleged Use, and to deploy the Rapid Response and Assistance Mission (RRAM) to Member States, as needed, in the event of a chemical incident.

General Information

• Contract Type
  Fixed-term Professional
• Grade
  P2
• 
  Total Estimated monthly remuneration depending on post adjustment and family status: USD
  5.459
• Closing Date
  28/07/2022

Responsibilities

Job Summary

The Operations and Planning Branch (OPB) plans, coordinates and monitors all OPCW missions.

 The OPB logistics section provides the OPCW Inspection Team and other staff of the Technical Secretariat with the equipment and material support required for their inspections and missions.
It ensures the compliance of the Inspection Equipment (IE) with relevant provisions of the Chemical Weapons Convention (CWC).

Main Responsibilities

Under the direction of the Technical Support Officer, the Equipment Support Acquisition Officer is responsible for the following areas and performs the respective core tasks:

Procurement:
The incumbent plans and executes the procurement of OPCW Inspection Equipment and other goods as required by the Inspectorate Division (INS), by:

• Functions as a focal point and has advisory function to INS/OPB in regard to submission of DPOs, RFPs, Technical Specifications, and receiving of invoices


• Drafts the Procurement Plan for INS/OPB/Logistics under consideration of the approved budget/allotment and requirements defined in cooperation with the Technical Support Officer (TSO), Equipment Store (ES) Team Leader, and Head, Logistics


• Maintains the Procurement Plan and provides stakeholders within the Organisation with updated versions of the plan as required


• Implements the Procurement Plan by initiating and/or conducting, as applicable, the acquisition of goods and services in accordance with the OPCW established procurement procedures


•  Identifies and proposes potential suppliers and service providers


•  Conducts market research and assists the Technical Support Officer in drafting Technical Specifications


• Issues supporting documents, such as End User Certificates, Waiver Request Justifications


• Requests Information and Quotations from suppliers (Quotations in case of DPO)


• Issues RFPs, DPOs, POs, and BPOs (as applicable) using the applicable software


• Functions as the focal point for the Procurement section for all questions related to Procurement cases submitted by INS/OPB/Logistics


•  Represents the INS/OPB/Logistics at the Committee on Contracts (COC)


• Functions as Receiving Officer in accordance with the OPCW Financial Rules and Regulations


• Controls the process of the receipt and inspection of goods and services delivered by the suppliers and monitors the performance of the suppliers and service providers in accordance with their contractual obligations


• Initiates the inclusion of delivered assets in the database by the respective staff


• Follows up with suppliers in order to resolve issues related to faulty or late deliveries as well as wrong invoicing and missing paperwork


• Initiates the payment of financial obligations


• Maintains electronic files and hard copies of procurement cases for reference/asset write-off/maintenance/audit trail.

Under the direction of the Head, Logistics and the Equipment Support Acquisition Officer is responsible for the following areas and performs also the Budget and Training related tasks.

 To view the full job description, click here. 

Qualifications and Experience

Education

Essential:

A university-level degree (BS) in business management, administration or equivalent in technical science or engineering.

The possession of higher education might be off-set against other certified training (e.g. military) together with an extensive technical background in the field of monitoring chemical hazards, use of chemical protection equipment and the procurement of it.

Required Certification (if applicable):  Not applicable

Knowledge and Experience

A minimum of 4 years of progressive experience in the management or procurement and maintenance of complex specialised equipment (or a first-level university degree in combination with 2 years of relevant experience). The lack of a degree may be off-set with relevant specialised training and technical background in combination with a minimum of 8 years of qualifying experience.

Essential:

• Demonstrated experience in the procurement of various equipment and services, including for maintenance, repair and upgrading the equipment;


• Experience in determining and writing the technical and functional requirements for the equipment to be procured or maintained;


• Experience in maintaining or overseeing electronic inventory systems;


• Knowledge of or experience in planning, project management and budgeting processes. Familiarity with Results-Based Budgeting (RBB) or similar budgeting processes is an asset.

Desirable: 

• Experience in managing and supervising a group of people of various ages, genders and technical backgrounds;


• Working experience with the UN or other international organisation.

Advantage: 

• Experience with CW detection and Non-Destructive Evaluation (NDE) technology and CBRN protection equipment would be an advantage.

Skills and Competencies

To succeed in this role you will need the following skills and competencies:

• Computer literacy in the use of MS Office applications, particularly Word and Excel, and experience in using the Internet for e-procurement


• Customer service orientation


• Ability to work independently with minimal supervision


• Good problem-solving skills.

Languages

Fluency in English is essential and a good working knowledge of one of the other official languages (Arabic, Chinese, French, Russian, and Spanish) is desirable.

Additional Information

This fixed-term appointment is for the duration of two years with a six-month probationary period, and is subject to the OPCW Staff Regulations and Interim Staff Rules.

The OPCW is a non-career organisation with limited staff tenure. The total length of service for Professional staff shall not exceed 7 years.

The mandatory age of separation at the OPCW is 65 years.

Fixed-term staff members participate in the OPCW provident fund. A monthly staff contribution is met with a doubled amount by the OPCW to ensure separating staff have the capital necessary to move on to new challenges.

The Director-General retains the discretion to not make any appointment to this vacancy, to make an appointment at a lower grade, or to make an appointment with a modified job description. Several vacancies may be filled.

Only fully completed applications submitted before the closing date and through OPCW CandidateSpace will be considered. Only applicants under serious consideration for a post will be contacted.

Applications from qualified female candidates are strongly encouraged.

OPCW General Terms and Conditions

Important notice for applicants who are currently insured under the Dutch Social Security system

Although headquartered in the Netherlands, the OPCW is not a regular Dutch employer but a public international organisation with its own special status. Please be advised that if you are currently insured under the Dutch Social Security system, you will be excluded from this system as a staff member of the OPCW. You will consequently be insured under the organisation’s system. The above also applies to your dependents unless they are employed by a regular Dutch employer, they are self-employed in the Netherlands, or are receiving Dutch social security payments.

Please refer to the website of the Ministry of Social Affairs and Employment for more information about the possible consequences for you and your dependents, such as exclusion from ‘AWBZ’ and ‘Zorgverzekeringswet’ coverage: ‘Werken bij een internationale organisatie’.