Programme Associate, Tunisia

ORGANISATIONAL CONTEXT

The International Development Law Organization (IDLO) enables governments, empowers people, and strengthens institutions to realise justice and promote peace and sustainable development. IDLO is the only global intergovernmental organisation exclusively devoted to promoting the rule of law and access to justice.

With its headquarters in Rome, Italy, a Branch Office in The Hague, Permanent Observer Missions to the United Nations in New York and Geneva, and 18 Country Offices across the globe, IDLO carries out policy advocacy, research, and the rule of law and justice programmes, operating in every region of the world. 

THE POSITION

The Department of Programmes is the central management and coordinating function for program delivery and capacity development.  It is responsible for the implementation of IDLO’s global program portfolio for field and non-field locations in line with organisational strategy.

Reporting to the Field Programme Manager, the Programme Associate works in close collaboration between IDLO’s Offices (Headquarters and Field Locations) and internal support functions to provide administrative and process assistance to program teams to support program delivery.

Summary of Functions:

• Provide administrative support to the Program team and ensure process integrity.
• Support the coordination of work and information flow between offices (HQ/Field) and support functions (e.g., HR, Office of the General Counsel, Finance, Procurement);
• Carry out desk research on specific topics to provide input to support the development of new proposals, concept notes, briefing notes, summary status reports, and donor narrative reports.

Key results expected

 1.  Provide administrative support to the programme team and ensure process integrity, including:

• Support mission preparation, including preparation of Travel requests, visas, etc.
• Assist in the onboarding of new Programmes staff, including preparing background readings.
• Ensure internal IDLO processes are followed, including preparation and follow-up of Travel Requests, Payment Requests, and Purchase Requisitions.
• Draft meetings minutes, including calls with external donors/partners.
• Organize and maintain master files of programme-related data and materials, program record files, technical publications, contracts, etc., to be made available to management when requested.
• Support the implementation of consistent templates and tools across the various programmes.
• Assist with translations related to the programme (if applicable).

 2.  Support the coordination of work and information flow between offices (HQ/Field) and support functions (e.g., HR, Office of the General Counsel, Finance, Procurement), focusing on the following:

• Support in processing contracts and amendments for Contractors/Consultants. Maintain up-to-date files and alert the Supervisor of action needed to be taken.
• Coordinate with Human Resources to ensure that administrative aspects of new hires are processed.
• Provide support to program development, including coordinating amongst programme teams and support functions.
• Coordinate the transmission of draft and narrative reports between offices/units.
• Initiate the process of obtaining signatures and approvals of documents, including drafting and circulating routing slips.
• Assist in the organization of institutional and program events/courses/external visits/presentations and coordinate with other IDLO interested departments about these.  

3. Carry out desk research on specific topics to provide input to support the development of new proposals, concept notes, briefing notes, summary status reports, and donor narrative reports, including:

• Proposals, concept notes, briefing notes, summary status reports, and donor narrative reports.
• Provide input into IDLO publications, communications materials, web content, etc.

IDEAL CANDIDATE PROFILE

Education and Experience

• A University degree in Development, Law, Business or a similar field is required.
• Three years of relevant professional experience, providing program support, preferably within international organizations/settings.

Languages

• Fluency in Arabic and English is required. Working knowledge of French is required.

Specific knowledge, skills, and competencies

• Excellent written and verbal communication skills.
•  Excellent interpersonal skills and the ability to work constructively with several internal service departments.
•  Familiarity with standard programme and data management tools.
•  Works well with others and actively participates, works effectively across and within IDLO organizational boundaries.
•  Ability to work under pressure with tight deadlines, flexibility and an entrepreneurial spirit.
•  Proven ability to see through tasks set and deliver results.
•  Ability and willingness to travel to field locations, if necessary.
•  Sound knowledge of Microsoft Word, Excel, PowerPoint and other ICT and internet software.
• Keen sense of ethics, integrity, credibility, and commitment to IDLO’s mandate.

TERMS AND CONDITIONS

For this locally recruited position, IDLO shall offer the selected candidate an Affiliate contract of 12 months, with the possibility of extension subject to performance and funding availability.

In addition, IDLO shall offer a yearly basic salary of USD 13,572, medical insurance, and leave entitlements, including in accordance with IDLO Employee Regulations and Rules.

This local position is open to candidates who are nationals of the duty station or with permanent resident status or other legal authorisation permitting them to work in the duty station. An employee subject to local recruitment shall not be eligible for the allowances or benefits exclusively applicable to international employees.

IDLO is an Equal Opportunity Employer and values diversity in all areas of its operations. We welcome applications of qualified and diverse candidates. 

IDLO is committed to achieving a 50/50 gender balance at all levels within its workforce. Female candidates are strongly encouraged to apply for IDLO vacancies.

IDLO does not tolerate sexual exploitation or abuse, any kind of harassment, including harassment of a sexual nature or discrimination. As such, IDLO will conduct careful reference and background checks of all selected candidates as part of its selection process.

DISCLAIMER AND CLOSING DATE 

The above statements are intended to describe the general nature and level of the work being performed by the employee assigned to this work. This is not an exhaustive list of all duties and responsibilities. 

The Director-General of IDLO reserves the right to amend and change responsibilities or even to cancel the recruitment to meet business and organisational needs as necessary.

All applications will be treated with the strictest confidentiality and in compliance with IDLO’s policy on personal data protection.

In the interest of making the most effective use of resources, only the short-listed candidates will be contacted during the selection process.

Application deadline: 10 AUGUST 2022 (23:59hrs Rome Time).