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Project Assistant

Phnom Penh

  • Organization: UNIDO - United Nations Industrial Development Organization
  • Location: Phnom Penh
  • Grade: Administrative support - Administrative Services and Support - Generally no need for Higher Education
  • Occupational Groups:
    • Administrative support
    • Project and Programme Management
  • Closing Date: 2022-12-14

​Requisition ID: 1462 
Grade: SB2 - Local support 
Country: Cambodia 
Duty Station: Phnom-Penh 
Category: Local Support Personnel 
Type of Job Posting: Internal and External
Employment Type: NonStaff-Regular
Contract Duration: 6 months (with possibility of extension) 
Application deadline: 14-Dec-2022  

 

Vacancy Announcement
TEMPORARY APPOINTMENT OF PROJECT PERSONNEL

Only nationals or permanent residents of the country of the duty station are considered eligible. 
Female candidates are particularly encouraged to apply.

 

ORGANIZATIONAL CONTEXT

The United Nations Industrial Development Organization (UNIDO) is the specialized agency of the United Nations that promotes industrial development for poverty reduction, inclusive globalization and environmental sustainability. The mission of UNIDO, as described in the Lima Declaration adopted at the fifteenth session of the UNIDO General Conference in 2013 as well as the Abu Dhabi Declaration adopted at the eighteenth session of UNIDO General Conference in 2019, is to promote and accelerate inclusive and sustainable industrial development (ISID) in Member States. The relevance of ISID as an integrated approach to all three pillars of sustainable development is recognized by the 2030 Agenda for Sustainable Development and the related Sustainable Development Goals (SDGs), which will frame United Nations and country efforts towards sustainable development. UNIDO’s mandate is fully recognized in SDG-9, which calls to “Build resilient infrastructure, promote inclusive and sustainable industrialization and foster innovation”. The relevance of ISID, however, applies in greater or lesser extent to all SDGs. Accordingly, the Organization’s programmatic focus is structured in four strategic priorities: Creating shared prosperity; Advancing economic competitiveness; Safeguarding the environment; and Strengthening knowledge and institutions.

Each of these programmatic fields of activity contains a number of individual programmes, which are implemented in a holistic manner to achieve effective outcomes and impacts through UNIDO’s four enabling functions: (i) technical cooperation; (ii) analytical and research functions and policy advisory services; (iii) normative functions and standards and quality-related activities; and (iv) convening and partnerships for knowledge transfer, networking and industrial cooperation. Such core functions are carried out in Departments/Offices in its Headquarters, Regional Offices and Hubs and Country Offices.

The Directorate of SDG Innovation and Economic Transformation (IET) houses the Divisions of Coordination and Integration Support (IET/CIS), Quality, Impact and Accountability (IET/QUA), Agribusiness and Infrastructure Development (IET/AGR), Innovative Finance and International Financial Institutions (IET/IFI), Fair Production, Sustainability Standards and Trade (IET/PST), Public-Private Partnerships (PPP), and Climate and Technology Partnerships (CTP). The Directorate also ensures close coordination and collaboration among the Divisions and relevant entities in the Directorate of Global Partnerships and External Relations (GLO) and the Directorate of Technical Cooperation and Sustainable Industrial Development (TCS). 

 

The Division of Agribusiness and Infrastructure Development provides technical cooperation services to assist the modernization of agriculture and agroindustry, especially in less-developed countries, ensuring that enterprises add value to primary agricultural production, substitute the imports of food and other value-added agricultural products, and participate effectively in local, regional and global value chains. Where needed, it will develop infrastructure and agroindustrial parks and capacities for agro-industrialization, value addition, quality assurance and food safety. It will also bring innovative approaches to Member States to fully benefit from carbon-neutral and biodiversity-enhancing agricultural and agro-industrial production and development opportunities in the green and blue bioeconomy

The Rural Development, Agroindustries and Industrial Parks Unit (IET/AGR/RAP) aims to improve rural livelihoods by extending and professionalizing agro-industrial production, infrastructure supply and employment. It provides technical cooperation services to develop formal and informal enterprises and entrepreneurs that produce and source agricultural products– directly or through business-development service agents – with support for business planning, technology adoption, investment planning, product improvement, quality compliance and marketing. The Unit also promotes the planning for developing the necessary infrastructure for the transportation of intermediary and final products and related basic infrastructure (land, electricity, water, communication, waste treatment, etc.) required for agro-processing and value addition, making use, among others, of sustainable agro-industrial park development schemes.

 

PROJECT CONTEXT

 

CAPFISH Capture - Post Harvest Fisheries Development project is part of the “Cambodia Programme for Sustainable and Inclusive Growth in the Fisheries Sector” (ACA/2019/408-424) and is co-funded by the European Union. The overall objective is to contribute to the achievement of the Royal Government of Cambodia's long term vision of social and economic development, food security and poverty reduction. It is in this framework that the “CAPFISH Capture - Post Harvest Fisheries Development” project is designed with the specific objective to contribute to the development of post-harvest fisheries through upgrading of the regulatory and institutional system, as well as the adoption of better practices and innovation by the private sector. This project will aim at inclusive post-harvest fisheries value chain development focusing on strengthening the institutional capacity of Competent Authority for establishing official control systems and subsequently supporting the development of post-harvest fisheries, through capacity building in terms of skills development, food safety system implementation, matching investment support and building business support mechanisms.  

 

UNIDO is delegated by the EU and the Fisheries Administration to implement CAPFISH Capture - Post Harvest Fisheries Development project with respect to the following outputs:

 

Output 1:         Enhanced technical competence and sustainability of the Competent Authority and official control services supporting the post-harvest fisheries.

Output 2:         Enhanced private sector capacity to comply with international standards and market requirements relevant to the post-harvest fisheries.

Output 3:         Enhanced business competitiveness of post-harvest fisheries through innovation and R&D.

Output 4:        Project management, monitoring and evaluation.

 

In this context, UNIDO is recruiting a qualified National Project Assistant on a full-time basis. He/she will work under the direct supervision of the Chief Technical Advisor (CTA)/Project Manager, in close cooperation with the project counterparts (mainly the Fisheries Administration), the UNIDO Country Representative and project team. The assistant will work under the coordination of International Private Sector Development Coordinator and will fulfill duties of administrative assistance to the Project Implementation Unit (PIU) as given in the table below.

 

 

Main duties

Concrete/

measurable

Outputs to be achieved

Expected duration

Location

1. Support in office management including control of equipment, office supplies, vehicles etc.

Proper office management

Duration of assignment

Phnom Penh/Siem Reap, Cambodia

2. Provide administrative and organizational support for other coordination meetings, events, study tours, training programmes, workshops, etc. under outputs 1-4.

Administrative and organizational support provided

3. Using SAP, initiate and follow up on actions related to trainings/workshops and study tours, raising purchase orders to purchase goods/services, travel requests and expense reports and deal with all related inquiries. Process all payments through relevant accounts and liaise with project team at Phnom Penh and UNIDO HQ to clear all payments in a timely manner.

Payments processed, travel requests and clearances done on time

4. Collect and compile all data and documents for bi-annual reports, annual reports, service providers’ reports and other reports as required.

Data collected and reports compiled

5. Provide logistical support to international consultants, national consultants, and visiting UNIDO staff members and in organizing meetings, study tours and workshops at the field level and travel requests and expense reports when required.

Logistical support provided

6. Monitor disbursements, commitments and budget allocations and availability in outputs 1-4.

Monitoring done

7. Maintain project equipment inventories (both paper and electronic asset management) and ensure appropriate use.

Equipment inventory maintained

8. Perform any other PIU-related activities, as requested by CTA and National Project Administrator.

Other related tasks performed as required

 

 

MINIMUM ORGANIZATIONAL REQUIREMENTS  

 

Education:

Completed higher secondary education is required. Formal secretarial/clerical training or equivalent is desirable. Credit towards total working experience may be considered on a year-by-year basis, up to maximum of four years, for a first university degree or equivalent diploma, in a field relevant to the post.

 

Technical and Functional Experience

  • A minimum of six (6) years of work experience in the related field of the post, is required.
  • Experience in office procedures and practices, preferably within the UN system or in a multicultural environment, is required.
  • Experience in project administration, accounting and finance, providing support to managerial/professional staff and using secretarial/administrative skills to assist in the execution of project development and implementation of work, is desirable.
  • Experience and proficiency in using Microsoft Office (Outlook, Word, Excel and PowerPoint), internet, is required.
  • Experience with SAP or similar ERP software is desirable.

 

Languages: Fluency in written and spoken English and Khmer is required.

 

REQUIRED COMPETENCIES

 

Core values

WE LIVE AND ACT WITH INTEGRITY: work honestly, openly and impartially.

WE SHOW PROFESSIONALISM: work hard and competently in a committed and responsible manner.

WE RESPECT DIVERSITY: work together effectively, respectfully and inclusively, regardless of our differences in culture and perspective.

 

Key competencies

WE FOCUS ON PEOPLE: cooperate to fully reach our potential –and this is true for our colleagues as well as our clients. Emotional intelligence and receptiveness are vital parts of our UNIDO identity.

WE FOCUS ON RESULTS AND RESPONSIBILITIES: focus on planning, organizing and managing our work effectively and efficiently. We are responsible and accountable for achieving our results and meeting our performance standards. This accountability does not end with our colleagues and supervisors, but we also owe it to those we serve and who have trusted us to contribute to a better, safer and healthier world.

WE COMMUNICATE AND EARN TRUST: communicate effectively with one another and build an environment of trust where we can all excel in our work.

WE THINK OUTSIDE THE BOX AND INNOVATE: To stay relevant, we continuously improve, support innovation, share our knowledge and skills, and learn from one another.

 


This appointment is limited to the specified project(s) only and does not carry any expectation of renewal.
Employees of UNIDO are expected at all times to uphold the highest standards of integrity, professionalism and respect for diversity, both at work and outside.
Only persons who fully and unconditionally commit to these values should consider applying for jobs at UNIDO.

All applications must be submitted online through the Online Recruitment System. Correspondence will be undertaken only with candidates who are being considered at an advanced phase of the selection process. Selected candidate(s) may be required to disclose to the Director General the nature and scope of financial and other personal interests and assets in respect of themselves, their spouses and dependents, under the procedures established by the Director General.

Visit the UNIDO website for details on how to apply: www.unido.org
NOTE: The Director General retains the discretion to make an appointment to this post at a lower level.

Notice to applicants:
UNIDO does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. If you have received a solicitation for the payment of a fee, please disregard it. Vacant positions within UNIDO are advertised on the official UNIDO website. Should you have any questions concerning persons or companies claiming to be recruiting on behalf of UNIDO and requesting payment of a fee, please contact: recruitment@unido.org

We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
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