United States of America
- Organization: IMC - International Medical Corps
- Location: United States of America
- Grade: Level not specified - Level not specified
- Human Resources
- Closing Date: Closed
Working under the direct supervision of the Payroll Manager, the Payroll Officer will be responsible for a range of payroll functions for international and/or domestic payrolls, including supporting multi-state payrolls in a complex regulatory environment. The position requires the individual to work closely with the Payroll Manager and Senior Payroll Administrator in processing various payroll tasks.
SALARY RANGE: Mid $50s to Low $60s
To perform this job successfully, an individual must be able to perform each essential function with or without reasonable accommodation:
MAIN TASKS AND RESPONSIBILITIES
- Checks payroll documentation and payroll systems for accuracy
- Ensures employee records reconcile between systems (Costpoint and ADP)
- Maintains EE changes and updates between ADP and Costpoint. Approves Employee Self Service changes (Tasks) in ADP
- Processes new hires, terminations and pay adjustments
- On as needed basis, generates off cycle wires and/or live checks for Intl and/or HQ employees
- Responsible for deductions accuracy for assigned payroll group(s)
- Participates in different aspects of payroll reconciliation process
- Responds to questions and requests from employees related to Western Union Global Pay enrollment
- Responsible for safe guarding payroll records. Implements established internal controls and processes.
- Ensures payroll-related compliance policies and procedures are followed.
- Payroll document/data management
- Performs other duties as assigned. The duties and responsibilities listed above are representative of the nature and level of work assigned and are not necessarily all inclusive.
- Promotes and encourages a culture of compliance and ethics throughout International Medical Corps. As applicable to the position, maintains a clear understanding of International Medical Corps' and donor compliance and ethics standards and adheres to those standards. Conducts work with the highest level of integrity.
Perform other duties as assigned. The duties and responsibilities listed in this document are representative of the nature and level of work assigned and not necessarily all inclusive.
Code of Conduct
As applicable to this position, an individual must promote and encourage a culture of compliance and ethics throughout the organization and maintain a clear understanding of International Medical Corps' and donor compliance and ethics standards and adheres to those standards.
If this is a supervisory position, one must set an example of ethical behavior through one's own conduct and oversight of the work of others; ensure that those who report to you have sufficient knowledge and resources to follow the standards outlined in the Code of Conduct & Ethics; monitor compliance of the people you supervise; enforce the Code of Conduct & Ethics and International Medical Corps' policies, including the Safeguarding Policy and the Protection from Harassment, Bullying and Sexual Misconduct in the Workplace Policy, consistently and fairly; support employees who in good faith raise questions or concerns.
It is all staff shared responsibility and obligation to safeguard and protect populations with whom we work, including adults who may be particularly vulnerable and children. This includes safeguarding from the following conduct by our staff or partners: sexual exploitation and abuse; exploitation, neglect, or abuse of children, adults at risk, or LGBTI individuals; and any form of trafficking in persons. Staff are also responsible for preventing violations to our Code of Conduct and Ethics, which may involve Conflicts of Interest, Fraud, Corruption or Harassment. If you see, hear or are made aware of any violations to the Code of Conduct and Ethics or Safeguarding Policy, you have an obligation to report.
International Medical Corps is proud to provide equal employment opportunities to all employees and qualified applicants without regard to race, color, religion, sex, sexual orientation, national or ethnic origin, age, disability or status as a veteran.
- Typically a Bachelor's degree in related area. Equivalent combination of relevant education and experience may be substituted as appropriate.
- Typically, 3+ year of relevant experience working in related field.
- Knowledge of payroll practices
- Experience with ADP Workforce Now
- Familiarity with timekeeping practices in a multi-site environment
- An understanding of rules, regulations, processing procedures, recordkeeping methods and control systems associated with the payroll process
- Strong attention to detail and outstanding organization skills
- Analytical and problem solving skills
- Ability to effectively present information and respond to questions from managers and staff
- Proficiency in Microsoft Office suite including Adobe
- Ability to initiate action to accomplish an objective and goals; be proactive and assertive
- Ability to meet deadlines in a fast paced environment and cope with stressful situations
- Maintain confidential information with the highest degree of integrity
- Excellent communication skills, both oral and written
- Team Player
Additional Technical or Language Requirements
MISCONDUCT DISCLOSURE SCHEME
All offers of employment at International Medical Corps are subject to satisfactory references and background checks. International Medical Corps participates in the Inter-Agency Misconduct Disclosure Scheme from the Steering Committee for Humanitarian Response (SCHR). In accordance with this, we will request information from an applicant’s previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms his/her understanding of these recruitment procedures.
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