HR Officer

Role and responsibilities 

The purpose of the officer position is day to day implementation of the support functions responsibilities. Use actions words such as ensure, implement or assist for the position relevant responsibilities. 

Generic responsibilities

• Ensure adherence with NRC policies, tools, handbooks and guidelines 
• Implement delegated support function portfolio according to plan of action 
• Prepare and develop status reports as required by management 
• Ensure proper filing of documents  
• Promote and share ideas for improvement of the support function 

Specific responsibilities  

• Ensure compliance with NRC policies and the local labour law in all procedures and processes 
• Be a focal point person in the recruitment, contracting, induction and placement activities in Addis and support field offices in recruitment when needed 
• Advice and support line manager in the recruitment and selection processes 
• Ensure that all new staffs have filled ID forms and make sure every staff has the organisation ID card. 
• Follow up the pension forms to be filled; have one copy for personal files; submit the forms to Pension Office; collect pension ID cards from this office; and give the ID card after getting signed by the respective staff 
• Ensure that staff records are up to date and filed appropriately 
• Prepare internship, incentive and casual staff contracts at Addis level 
• Update the weekly recruitment tracking sheet and share to the concerned staff 
• Ensure that incentive and casual staff records are up to date and filed appropriately 
• Implement and train staff in NRC’s Incentive and Causal staff policies and procedures at the office  
• Ensure compliance with standardization of Refugee incentives and other allowances (inter-agency guidelines) developed by ARRA and UNHCR 

 Additional Assignments

• Update active staff personnel file as per the organization standard
• Keep recording of the outgoing and incoming HR letters and staff contracts in the individual files
• Scan or photocopy of different HR & Admin documents for softcopy records
• Organize the documentation room properly
• Organize folders with new employees as listed in HR in-processing checklist
• Check monthly time sheets

Competencies   

Competencies are important in order for the employee and the organisation to deliver desired results. They are relevant for all staff and are divided into the following two categories: 

 Professional competencies  

These are skills, knowledge and experience that are important for effective performance.  

Generic professional competencies:  

• BA Degree in Human Resources Management/Management 
• Minimum of 5 years of relevant work experience in Human Resources 
• Experience from working as a Support Function Officer in a humanitarian/recovery context 
• Previous experience from working in complex and volatile contexts 
• Documented results related to the position’s responsibilities 
• Good knowledge of English  

Context/ Specific skills, knowledge and experience:  

• Understanding of the relevant laws and statutory requirements. 
• Good communication and interpersonal skills 
• Wide knowledge of the NGO operations and the dynamics of the humanitarian sector 
• A strong administrative service orientation  
• Keen sense of compliance with policy and procedure 
• Good employer-employee contract negotiation skills 
• Personal conflict resolution and problem solving skills 
• Strong organizational and team working skills 
• Good cultural awareness and sensitivity 
• Basic employee counselling skills 
• Highly confidential  
• Good computer application skills in Microsoft Excel, Word, PowerPoint, database and network communications. 

Behavioral competencies

• Handling insecure environment 
• Planning and delivering results 
• Empowering and building trust 
• Communicating with impact and respect