A (least hardship)
Family
Family
Residential location (if applicable)
NOA
Staff Member / Affiliate Type
National Professional Officer
Reason
Regular > Regular Assignment
No
2023-03-01-08:00
February 10, 2023
Assistant Programme Officer
Organizational Setting and Work Relationships
The Assistant Programme Officer may be based in HQ, field/regional bureau, and would normally receive guidance from more senior programme staff in the operation/bureau/division and may supervise a small team of local staff. The incumbent may refer to UNHCR¿s Programme Manual (Chapter IV), UNHCR's corporate and regional strategic priorities, operation plans and other relevant institutional rules and regulations for further guidance.
The Assistant Programme Officer will support the provision of programmatic guidance and support with regard to the implementation of protection and solutions strategies within available resources. The incumbent will play a role in coordinating with the other sections/units to ensure harmonized programmatic approaches at all levels and throughout the UNHCR Operations Management Cycle. S/he will work in line with the overall UNHCR directions which crucially require working with partners, including with persons of concern, governmental institutions and the private sector, ensuring that programme management is approached as per UNHCR¿s Strategic Directions, Global Strategic Priorities (GSPs), Global Compact for Refugees (GCR), corporate positions on SDGs.
The incumbent is expected to work in line with the multi-functional team (MFT) approach as defined within the Program Manual, ensuring the participation of relevant stakeholders in all phases of the Program Management Cycle.
All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR¿s core values of professionalism, integrity and respect for diversity.
Duties
- Support in assessing and analysing the needs of persons of concern in a participatory manner, using an Age, Gender and Diversity (AGD) perspective as basis for planning
- Provide support on programmatic aspects of developing multi-year protection and solutions strategies and annual plans with corresponding priorities taking into account corporate priorities
- Support Results Based Management and programme capacity in light of evolving requirements, programming approaches and gaps,
- Assist the planning process in compliance with planning parameters outlined in the Programme Manual and the planning instructions
- Contribute to the review and analyse of plans, mid-year and year-end reports of UNHCR offices in the region, ensuring quality assurance and compliance with established policies, guidelines, procedures and standards.
- Assist with the provision of overall direction to broaden partnerships with key stakeholders in order to maximize the protection and solutions response for persons of concern.
- Contribute to the successful application of the framework for implementing with partners, including the effective implementation of the policy on selection and retention of partners, management of partnership agreements, risk-based project performance monitoring, and risk-based project audits, among others.
- Contribute to ensure consistent and coherent monitoring approaches, tools and systems within the Area of Responsibility (AoR), in line with global standards and polices.
- Actively contribute to UNHCRs programming of community of practice and continuously contribute to improvements of programming tools and processes.
- Identify potential gaps and problems and in cooperation with other relevant sections recommend appropriate solutions to ensure the efficient implementation of programme activities
- Assist in a timely and effective follow-up of internal and external audits observations and recommendations that relate to programmatic issues.
- Perform other related duties as required.
Minimum Qualifications
Education & Professional Work Experience
Years of Experience / Degree Level
For P1/NOA - 1 year relevant experience with Undergraduate degree; or no experience with Graduate degree; or no experience with Doctorate degree
Field(s) of Education
Economics Business Administration Social Sciences
or other relevant field.
(Field(s) of Education marked with an asterisk* are essential)
Certificates and/or Licenses
Not specified
(Certificates and Licenses marked with an asterisk* are essential)
Relevant Job Experience
Essential:
Demonstrated experience in programme management including familiarization with the OMC and sound knowledge Results Based-Management. Demonstrated experience in field operations, sound knowledge on the centrality of protection in programming, Joint Needs Assessments and the principles of targeting.
Desirable:
Demonstrated experience in coordination within an inter-agency context and other actors, in a refugee or humanitarian context. Sound experience in program management training and capacity building activities.
Functional Skills
PG-UNHCR's Programmes
PG-Results-Based Management
PG-Stakeholder management and coordination with Implementing Partners (Gov/NGO/Corporate)
PG-Programme Management (programme cycles and reporting standards)
(Functional Skills marked with an asterisk* are essential)
Language Requirements
For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English.
For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language.
For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English.
All UNHCR workforce members must individually and collectively, contribute towards a working environment where each person feels safe, and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse, harassment including sexual harassment, sexism, gender inequality, discrimination and abuse of power.
As individuals and as managers, all must be proactive in preventing and responding to inappropriate conduct, support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise.
This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates.
Desired Candidate Profile
Apart from the essential minimum qualifications and experience listed in Job Description, the ideal candidate should have:
- Proven ability to develop and maintain partnerships with a variety of actors – including government and private sector;
- Proven experience in planning, implementing, and monitoring programmes and managing multiple projects;
- Excellent drafting, presentation and reporting skills in English and Georgian;
- Strong advocacy and negotiation skills in situation involving multiple actors and diverse interests;
- Knowledge of protection, refugee matters and UNHCR’s mandate.
Taking into consideration the specific nature of the post the following types of experience will be considered as asset:
- Experience of working with development agencies or national governments on development planning.
- Experience of working on forced displacement issues, including with host communities in the country.
- Experience of working with synergies between the humanitarian-development nexus.
- Experience in resource mobilisation and designing and reporting on donor-funded projects
- Experience in partner coordination.
All shortlisted candidates will be requested to sit the written test and participate in the interview.
If the number of candidates is substantial, the manager may administer a “pre-assessment test” to arrive at a practicable shortlist of candidates.
Required languages (expected Overall ability is at least B2 level):
,
,
Operational context
Occupational Safety and Health Considerations:
Nature of Position:
The Assistant Programme Officer will support the team with the inter-agency engagement related to the UN Sustainable Development Cooperation Framework (UNSDCF) including monitoring and evaluation, joint programming and supporting Outcome Results Groups that UNHCR participates in and the 2030 Agenda for Sustainable Development and Sustainable Development Goals to promote the inclusion of refugees, the internally displaced and stateless people in National Development Frameworks.
S/he will assist in coordination on the Global Compact on Refugees (GCR) to help promote refugees’ economic inclusion through effective partnerships with relevant government line ministries, development actors, private sector, UN agencies, international organisations and NGOs, research institutions and universities.
S/he will initiate and maintain contacts with operational partners and the private sector, identifying and designing fund-raising opportunities and taking the lead on designing projects, developing and coordinating proposals, monitoring and reporting. S/he will engage with UN partners in joint funding opportunities, and take the lead in both designing, monitoring and liaising with donors for projects with earmarked funding such as the UNHCR’s EU-funded project with IOM on asylum and migration management.
S/he will ensure UNHCR’s approach to partnership and inter-agency processes are consistent and well supported through UNHCR’s coordination platforms and tools including operational data management and cash assistance coordination systems. S/he will help manage and facilitate the key operational coordination activities of UN agencies and NGO partners in the response to Ukrainian refugees in Georgia, aligned to UNHCR’s Refugee Coordination Model. S/he will ensure smooth cooperation with IOM on the upcoming refugee relocation scheme, and similarly coordinate with partners in such initiatives in the future.
In view of achieving the above-mentioned results and in addition to the listed requirements of the post, the incumbent will provide support in preparing and holding the briefings for internal and external partners, engaging with sectors and Inter-Agency (IA) Coordination activities as well as making recommendations on IA issues, liaising with external partners and local organizations on behalf of UNHCR.
The incumbent will collaborate closely with Protection, External Relations and Admin teams.
Living and Working Conditions:
Some 1,400 refugees and humanitarian status holders and some 1,100 asylum seekers are currently of concern to UNHCR in Georgia, in addition to some 26,000 Ukrainians who have fled the war in their country in 2022 and chosen to stay in Georgia. UNHCR in Georgia advocates for further improvements in the asylum system, especially reception conditions for persons with special needs. UNHCR’s priorities are strengthening inclusion and promoting integration, as well as maintaining a strong community outreach. With the new caseload of Ukrainians, UNHCR is coordinating a refugee response for all involved partners. UNHCR continues to support the Government in IDP policy for the nearly 300,000 IDPs living in areas controlled by the Government of Georgia. UNHCR also supports and advises national authorities on statelessness concerns. UNHCR has one country office in Tbilisi and two field offices in Abkhazia, with overall 30 national and international employees on the ground.
Additional Qualifications
Skills
PG-Programme Management (programme cycles and reporting standards), PG-Results-Based Management, PG-Stakeholder management and coordination with Implementing Partners (Gov/NGO/Corporate), PG-UNHCR's Programmes
BA: Business Administration (Required), BA: Economics (Required), BA: Law (Required), BA: Social Science (Required)
Certifications
Competencies
Accountability, Change capability & adaptability, Client & results orientation, Commitment to continuous learning, Communication, Judgement & decision making, Managing performance, Negotiation & conflict resolution, Organizational awareness, Teamwork & collaboration
https://icsc.un.org/Home/SalaryScales
Compendium
This position doesn't require a functional clearance
