Assc HR Officer

C

FamilyFamily

PR2

Professional

Reason

Regular > Regular Assignment

No

2023-04-01-07:00

February 16, 2023Associate Human Resources Officer Organizational Setting and Work Relationships The Associate Human Resources Officer supports the UNHCR's People Strategy and contributes to the implementation of the 2018 independent Human Resources review, which resulted in the establishment of HR strategic priorities and the reconfiguration and transformation of the Division of Human Resources (DHR) from a largely transactional model into a strategic business partner for field operations and senior management. Having the right people in the right place at the right time is at the core of enabling UNHCR to protect and respond to persons of concern. By attracting, retaining and developing a talented, diverse and agile workforce while nurturing a culture of excellence, respect and wellbeing for all, UNHCR¿s Human Resources acts as a strategic partner to the organization, enabling a people-centric culture. The Associate Human Resources Officer provides support and assistance in the areas of operational support, workforce planning, assignments and talent acquisition, organizational cultural changes, HR policy implementation and duty of care. The incumbent maintains employee confidence and protects the organization and its workforce by keeping human resources information confidential. The Associate Human Resources Officer is usually supervised by the HR Officer or Senior HR Officer or Head of Office in a Country Operation, or the most senior HR staff in a Regional Bureau. She/he usually supervises HR General Service staff. The incumbent maintains a direct working relationship with a number of units within the Division of Human Resources (DHR). The incumbent also works closely with the Senior HR Partner, the Senior Medical Officer and the Senior Staff counsellor for his/her region. ¿ All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR¿s core values of professionalism, integrity and respect for diversity. Duties Workforce Operational Support: - Assist in implementation of HR initiatives that support organizational culture change such as good people management practices, and promoting gender, inclusion and diversity. - Implement HR operational activities to ensure timely provision of HR solutions, prioritizing according to the needs and risks. - Contribute to the development of a HR customer service-oriented culture that values proactivity, continuous improvement, innovation and high performance. - Provide support, guidance and trainings to HR staff. Assignments and Talent Acquisition: - Coordinate the process of recruitment, assignment and reassignment of locally-recruited staff and affiliate workforce, also assisting with set up and running of (Regional) Assignments Committee where relevant. - Assist in organizing outreach campaigns to attract diverse applicants. Ensure proper consideration is given to all applicants without distinction on the grounds of race, color, sex, national origin, age, religion, disability, sexual orientation and gender identity. - Analyse, track and report on recruitment and assignments trends for management, including efforts to reach gender parity. - Take a proactive approach to risk management in the areas of recruitment, ensuring the issues are identified, addressed and reported and, where appropriate, escalated. Advice to managers and staff, and contribution to an inclusive work environment: - Build dialog and outreach with staff; answer questions, and provide information to staff as to where to go for help or ask questions. - Be proactive in identifying issues, themes and patterns affecting the workforce¿s health and welfare, including sexual harassment and abuse of authority. - Ensure that on-boarding, induction, re-integration into the workplace and off-boarding support, is provided to colleagues. Induction programmes should include information on Protection from Sexual Exploitation and Abuse (PSEA) and Sexual Harassment, Code of Conduct as well as workforce¿s rights and obligations. HR policies and inter-agency: - Enforce compliance with UNHCR¿s Human Resources policies and procedures and the UN staff rules, regulations and UNHCR administrative instructions. - Participate in the ICSC survey on living conditions and classification of duty stations as well as in the UN Country Team local staff salary survey and other local inter-agency HR-related fora and initiatives. Duty of Care: - Contribute to establishing and maintaining a medical evacuation plan with senior management, Field safety and the Senior Medical Officer. - Assist in the security and medical evacuations of UNHCR personnel. - Support the implementation of a Duty of Care strategy. Identify and assess issues related to duty of care including physical, mental health and safety of UNHCR¿s workforce, promoting workforce balance. For positions in Regional Bureaux only: In the absence of a Senior Talent Development Officer in the Bureau: - Contribute to the implementation of a talent development strategy for UNHCR workforce in the region, in line with UNHCR¿s needs and staff members¿ career planning. - Contribute to the implementation of a talent sourcing and acquisition plan to identify talent mainly among but not limited to national staff and affiliate workforce in the region. - Perform other related duties as required. Minimum Qualifications Education & Professional Work Experience Years of Experience / Degree Level For P2/NOB - 3 years relevant experience with Undergraduate degree; or 2 years relevant experience with Graduate degree; or 1 year relevant experience with Doctorate degree Field(s) of Education Human Resources Management; Human Resources Development; Personnel Administration; Business Administration; or other relevant field. (Field(s) of Education marked with an asterisk* are essential) Certificates and/or Licenses UNHCR HR certification; (Certificates and Licenses marked with an asterisk* are essential) Relevant Job Experience Essential: Experience working in Human Resources. UNHCR HR certification is a plus. Knowledge of general HR policies, processes and systems. Desirable: Experience in one or more of the following areas: HR Administration, workforce planning, recruitment, HR policy or talent development. Experience in HR information technology systems and tools. Experience in field humanitarian operations and/or emergency settings. Experience working with the United Nations. Experience working in a multi-cultural setting. Functional Skills HR-Local mass recruitment HR-Talent Development and Nurturing HR-HR data and people analytics HR-Employee Relationship Management SO-Learning Agility HR-HR Business Partnering MG-Client Relationship Management HR-Inclusion, Diversity and Gender strategy design and implementation (Functional Skills marked with an asterisk* are essential) Language Requirements For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English. For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language. For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English. All UNHCR workforce members must individually and collectively, contribute towards a working environment where each person feels safe, and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse, harassment including sexual harassment, sexism, gender inequality, discrimination and abuse of power. As individuals and as managers, all must be proactive in preventing and responding to inappropriate conduct, support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise. This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates.

S/he should have extensive HR experience preferably with UN/UNHCR, demonstrates a profonde understanding of the fundamentals of HR. S/he is expected to be highly flexible and able to cope with multiple requests.

S/he must have proven cultural flexibility, professionalism, integrity, confidentiality and respect for diversity. S/he must have analytical thinking, excellent planning and organizational skills, excellent drafting skills both in French and English and s/he will be expected to provide high quality work within deadlines.

French

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Operational context

Occupational Safety and Health Considerations:

To view occupational safety and health considerations for this duty station, please visit this link:

https://wwwnc.cdc.gov/travel

Nature of Position:

This position is planned to be situated under the UNHCR Country Office in Djibouti, will report to the Administrative Officer and will offer support to two Field Offices.
There are approximately 50 staff with significant numbers of affiliate work-force and deployees from other organisations, requiring continuous HR support. Currently the HR team comprises of 1 national GS staff with new Administrative Assistants with HR roles expected to be on-boarded soon.
 

Living and Working Conditions:

Djibouti, on the Horn of Africa, is a mostly French- and Arabic-speaking country of dry shrublands, volcanic formations and Gulf of Aden beaches.
Djibouti is a multi-ethnic nation with a population of over 921,804 inhabitants (the smallest in mainland Africa). French and Arabic are the country's
two official languages. About 94% of residents adhere to Islam which is the official religion and has been predominant in the region for more than a
thousand years. Djibouti is strategically located near some of the world's busiest shipping lanes, controlling access to the Red Sea and Indian
Ocean. It serves as a key refuelling and transshipment center, and is the principal maritime port for imports from and exports to neighbouring
Ethiopia. A burgeoning commercial hub, the nation is the site of various foreign military bases, including Camp Lemonnier. The Intergovernmental
Authority on Development (IGAD) regional body also has its headquarters in Djibouti City. There is moderate risk from crime in Djibouti. Most
reported incidents are crimes of opportunity (e.g. pickpocketing, petty theft) for immediate gain. Panhandlers and street children target foreigners for
petty theft by creating distractions. Unreported crimes also commonly occur within the local community. Exercised caution in congested areas such
as the central market, city centre, and downtown neighbourhoods (known locally as quartiers), especially after dark. Avoid isolated areas, particularly
along the urban coastline.

Djibouti is in Seismic Zone 4, indicating a very high likelihood of damage resulting from earthquakes. Although hot conditions prevail year-round,
brief periods of moderate to heavy rains can cause severe flooding of roads and homes due to poor infrastructure. High tides exacerbate flooding.
In recent years, flooding has led to several fatalities across Djibouti, especially when unpredicted rain leads to flash flooding in the country. Life is
generally expensive including food and accommodation. The climate in Djibouti country is hot and dry all year round, especially during summers.
The average temperature varies from 23 º to 29 º in January and from 31 º to 41 º in July.

Additional Qualifications

Skills

BA: Business Administration (Required), BA: Human Resource Development (Required), BA: Human Resources Management (Required), BA: Personnel Administration (Required)

Certifications

Annual Budget OL in Operation/Office, Number of Persons of Concern Served, Number of Workforce in Operation/Work Setting, Workforce to Supervise, Working with Persons of Concern: Asylum Seekers, Working with Persons of Concern: Refugees

Competencies

Accountability, Analytical thinking, Change capability & adaptability, Client & results orientation, Commitment to continuous learning, Communication, Empowering & building trust, Managing performance, Managing resource, Organizational awareness, Planning & organizing, Teamwork & collaboration

https://icsc.un.org/Home/SalaryScales

Compendium

Add.2 to Bi-annual Compendium 2022 - Part B

This position doesn't require a functional clearance