Short-term Supply Chain & Warehouse Assistant

The International Rescue Committee has been working in Somalia since 2006, providing essential services to conflict and disaster affected communities. The IRC has been operational in Central Somalia (Mudug and Galgadud regions) and Mogadishu implementing interventions in the areas of livelihood, WASH, Governance and peacebuilding, GBV, Nutrition, education and health reaching out to more than 200,000 conflict and drought affected people.

JOB OVERVIEW

Under the direct supervision of Supply Chain Officer Galkacyo, the Supply Chain and warehouse Assistant will ensure that all the necessary logistics and procurement of the organization is effected in the program. The Supply Chain and warehouse Assistanwill be responsible for providing efficient Supply Chain support to the IRC office in Galkacyo Mudug region. The position holder will ensure that IRC’s standard policies and best practice is adhered to and maintained.

Procurement:

• Understand, implement and maintain IRC standard procurement policies and procedures
• Ensure that procurement is carried out in accordance to IRC and donor-specific polices
• Receive and update in prologs all fully authorized Purchase Requests in a timely manner.
• Obtain quotations from suppliers by preparing and submitting Request for Quotations (RFQs) or Requests for Proposals (RFPs)
• Monitor supplier performance and follow-up with suppliers on quality issues and timely delivery of goods
• Ensure that all supplies, services and equipment required are delivered on time
• Establish and maintenance ethical, professional working relationships with suppliers
• Utilize the Pro Logs Database for Procurement tracking and documentation.
• Processing of payments on timely manner including local suppliers and vendors

Warehousing.

• Maintain a warehouse and inventory register for Galkacyo
• Receiving items when delivered by suppliers and preparation of a delivery report
• Dispatch of consignment to work location, preparing waybills and packing list. Follow up with field locations for receipt of the items and submission of signed waybills and packing lists.
• Any other work assigned by supervisor/line manager

Reporting:

• Submit monthly commitments report to Finance.
• Submit monthly warehouse and inventory report for Nairobi to SCC by 2nd of every Month.