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Adviser to ADG, Corporate Services

Geneva

  • Organization: ILO - International Labour Organization
  • Location: Geneva
  • Grade: Senior level - P-5, International Professional - Internationally recruited position
  • Occupational Groups:
    • Sustainable trade and development
    • Public, Private Partnership
  • Closing Date: Closed

 

Grade: P5 

Vacancy no.: RAPS/1/2023/CS/01
Publication date: 24 March 2023
Application deadline (midnight Geneva time): 24 April 2023

 

Job ID: 10601 
Department: ADG/CS 
Organization Unit: ADG/CS 
Location: Geneva   
Contract type: Fixed Term 

 

The following are eligible to apply:

  • ILO Internal candidates in accordance with paragraphs 31 and 32 of Annex I of the ILO Staff Regulations.
  • External candidates.

 

Staff members with at least five years of continuous service with the Office are encouraged to apply.

 

Applications from candidates who have already separated from ILO service upon retirement or early retirement, will not be considered.

 

The ILO values diversity among its staff and welcomes applications from qualified female candidates. We also encourage applicants with disabilities. If you are unable to complete our online application form due to a disability, please send an email to ilojobs@ilo.org.

 

The ILO welcomes applicants with experience in working within ILO constituents (governments, employers’ and business membership organizations, and workers’ organizations).

 

Applicants from non- or under-represented member States, or from those member States which staffing forecasts indicate will become non- or under-represented in the near future would be particularly welcome. A list of these countries can be found here: ILO Jobs: Non- and under-represented Member States

 

In addition to the interviews and tests that any candidate may be required to take, successful completion of the ILO Assessment Centre is required for all external candidates and any internal candidate applying to a higher category.

 

Notwithstanding the general considerations set out in the ILO Staff Regulations, this vacancy announcement is the only authoritative document pertaining to the qualifications required for this position. The minimum required qualifications were determined in view of the specific duties and responsibilities of this position.

 

The specific language requirements for this position are detailed hereunder. However, candidates applying for the professional category vacancies who have not already successfully completed their probationary period within the ILO and whose mother tongue is not one of the working languages of the Office (English, French and Spanish), shall be required to possess a fully satisfactory working knowledge of at least one of the ILO working languages. If appointed they may be required to acquire a knowledge of a second working language of the Office during their initial years of service.

 

Please note that in the context of the new ILO organigram, the naming of the departments may be subject to change.

 

Introduction

The ILO’s Corporate Services Cluster (CS) encompasses the functions and structures of Human Resources, Financial Management, Strategic Programming and Management, Internal Services and Administration, and Information and Technology Management.

The incumbent provides advice and support to the Assistant Director-General of the CS Cluster in leading the development, implementation, and coordination of the strategic direction and management of the Cluster. 

The incumbent reports to the Assistant Director-General of the CS Cluster.

Specific Duties

1.Provide senior-level advice and support to the Assistant Director-General and to managers in the  Cluster on policy and operational matters related to the ILO’s Corporate Services functions. 
2.Provide advice to the Assistant Director-General and managers in the Cluster on the development and implementation of innovative and integrated strategies, policies and approaches and good management practices to optimize Office-wide management and administration services. Provide support with coordinating change management and Office-wide reform initiatives.
3.Assist in the formulation of Programme and Budget proposals, and the implementation of decisions that impact upon the cost-effective management of the Cluster. Develop a variety of criteria to measure programme effectiveness.
4.Facilitate the Assistant Director-General’s engagement with governments, employers’ and workers’ organizations and the UN and multilateral system.
5.Provide advice to the Assistant Director General on ILO’s representation at global, interagency, administration and management forums and in the implementation of the UN development system in relation to implications for operational and programming activities.
6.Monitor issues arising from meetings of the Senior Management Team (SMT) and the Global Management Team (GMT); coordinate ILO inputs from the relevant departments and units prepare briefing materials for the Assistant Director-General and advise on appropriate follow-up.
7.Contribute as a strategic member of the management team and prepare documents of a conceptual, strategic and policy nature.
8.Assist the Assistant Director-General in representing ILO in High-Level Committee on Management (HLCM) and in Chief Executives Board for Coordination (CEB) fora, and in enabling the coordination of the United Nations intergovernmental bodies.
9.Coordinate preparation for Governing Body (GB) meetings and other high-level meetings and events; ensure efficient communication and briefings, and the preparation of high-quality policy papers and reports by the relevant departments.
10.Recommend and facilitate appropriate representation of the cluster at relevant meetings and events and ensure appropriate briefings and reports are prepared and follow-up action is carried out.
11.Facilitate collaboration, knowledge sharing and the introduction of new procedures for the dissemination of information within the Cluster, as well as with other headquarters departments and field offices.
12.Participate, as required, in work involving internal and external administrative and oversight bodies, including the Joint Negotiating Committee, auditors and the Joint Inspection Unit.
13.Represent the work unit and the Office in internal and external meetings as requested by the Assistant Director-General.
14.Liaise and follow-up with CABINET on matters related to the work of the Cluster. 
15.Perform other relevant duties as may be assigned by the Assistant Director-General.

Required qualifications

Education

Advanced university degree (Master’s or equivalent) in public administration, economics, political science, law or other relevant field.  
A first-level university degree (Bachelor’s or equivalent) in one of the afore-mentioned fields or other relevant field with an additional two years of relevant experience, in addition to the required experience stated below, will be accepted in lieu of an advanced university degree.

Experience

At least ten years of progressively responsible experience, including at the international level,  related to one of the functional areas covered by the Corporate Services cluster. Experience in more than one of these functional areas or in a coordination or managerial role is an advantage.

Languages

Excellent command of one working language (English, French, Spanish) of the Organization and a working knowledge of another working language.

Competencies

In addition to the ILO core competencies, this position requires:
Seasoned knowledge of Office’s policies, administrative and financial procedures and practices. Excellent skills in programme development, execution, monitoring and evaluation. Proven skills and ability in advising and guiding staff on policies, procedures and practices. Demonstrated skills and ability in coordinating activities and formulating guidelines and policies. Excellent drafting skills. Excellent communication and presentation skills. Negotiation skills. Excellent organizational and management skills. Tact and persuasiveness in dealing with people. Demonstrated ability to effectively monitor and evaluate work programme and resources. Ability to plan and organize work, establish priorities and to align the work of the Cluster with the Organization’s broader strategic objectives and priorities. Ability to work in a multicultural environment and to demonstrate gender-sensitive and non-discriminatory behaviour and attitudes.

 

 

Conditions of employment

  • Any appointment/extension of appointment is subject to ILO Staff Regulations and other relevant internal rules. Any offer of employment with the ILO is conditional upon certification by the ILO Medical Adviser that the person concerned is medically fit to perform the specific inherent requirements of the position offered. In order to confirm an offer from the ILO the successful candidate will be required to undergo a medical examination.
  • The first contract will be issued for a twenty-four month period.
  • A successful external candidate will be on probation for the first two years of assignment.
  • Any extension of contract beyond the probation period is subject to satisfactory conduct and performance.

For more information on conditions of employment, please visit the ILO Jobs International Recruitment page.

 

Important Information

Any officials of the General Service category interested in applying to this position are hereby informed that, if selected, they will be offered the salary and allowances applicable to the grade of the position applied for, which may result in substantial changes in their take-home remuneration. In accordance with Article 3.4 of the Staff Regulations, the salary of an official, upon promotion, shall in no case be greater than the maximum salary of the grade to which he or she was promoted. For any questions or clarifications, please contact your HR partner at hrpartner@ilo.org

 

Recruitment process

Please note that all candidates must complete an on-line application form. To apply, please visit the ILO Jobs website. The system provides instructions for online application procedures.

 

Evaluation (which may include one or several written tests and a pre-interview competency-based assessment centre) and the interviews will tentatively take place during the 3 to 4 months following the application deadline. Candidates are requested to ensure their availability should they be short listed for further consideration.

 

Depending on the location and availability of candidates, assessors and interview panel members, the ILO may use communication technologies such as Skype, Video or teleconference, e-mail, etc. for the assessment and evaluation of candidates at the different stages of the recruitment process, including assessment centres, technical tests or interviews.

 

The ILO has zero tolerance for acts of sexual exploitation and abuse (SEA) and is determined to ensure that all staff members and all beneficiaries of ILO assistance do not suffer, directly or indirectly, from sexual exploitation and abuse. 
To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organisation, the ILO may conduct a background verification of candidates under consideration.

 

Fraud warning

The ILO does not charge any fee at any stage of the recruitment process whether at the application, interview, processing or training stage. Messages originating from a non ILO e-mail account - @ilo.org - should be disregarded. In addition, the ILO does not require or need to know any information relating to the bank account details of applicants.
This vacancy is now closed.
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