Junior Administrative Assistant

Details

Mission and objectives

The IOM Mission in Ukraine was established in 1996. In line with IOM’s global strategy, IOM Ukraine aims at advancing the understanding of the opportunities and challenges of migration in the Ukrainian context. The IOM Mission in Ukraine provides assistance to internally displaced persons (IDPs) and conflict-affected people, fights trafficking in human beings, assists the Government in dealing with irregular migration, improving its migration management system, and creating migrant-inclusive health practices and policies. IOM supports the development of comprehensive and evidence-based migration policies and legislation in line with international norms and builds government’s capacity in harnessing the development potential of migration, among others, by creating incentives for migrants’ remittances investment and offering evidence-based policy advice to enhance labour migration management. During 24 years of presence in Ukraine, IOM has assisted over half a million migrants (Ukrainians and other nationalities), IDPs, potential migrants, victims of trafficking and other vulnerable groups, directly or through its project partners.

Context

Under the overall supervision of the Chief of Mission (CoM) in IOM Ukraine and direct supervision of the Senior Administrative Assistant the successful candidate will be responsible for the administrative duties of the executive office.

Task description

1. Type, format and draft routine correspondence; collate tables, reports, presentations, publications, and other documentation; 2. Respond to routine internal and external enquiries and/or refer to appropriate contacts /units; 3. Set up and maintain office files and reference systems according to standard procedures; 4. Support the organization and administration of meetings, workshops and events (e.g. arranging for meeting rooms and other facilities. 5. Assist with arranging for travels: organize transport, logistics, accommodation, documents; 6. Assist with written translation of incoming and outgoing correspondence, addressed to the Administration. 7. Provide support with oral translation to and from English as needed during meetings and on the phone. 8. Perform such other duties as may be assigned.