Finance Team Leader

Danish Refugee Council (DRC) is a leading protection agency with a mandate to protect, advocate and promote durable solutions for displacement affected populations. DRC has been operating in Ukraine since 2014, currently DRC employs over 650 staff in Ukraine and will continue significant scale-up in 2024 to implement emergency response in the Protection, Livelihoods, Shelter/NFIs and Humanitarian Disarmament and Peacebuilding (humanitarian mine action) sectors, using direct interventions, support to duty bearers and civil society organizations (CSOs), and partnerships with CSOs. DRC will continue and adapt its durable solutions portfolio to the evolving context.

Overall purpose of the role:

Finance Team Leader will manage the day-to-day finance units in Kharkiv office. The F TL will lead and line manage team of junior finance staff, allocating duties to ensure day-to-day tasks are accomplished on efficient and timely manner. This role ensures compliance to DRC procedures and guidelines.

Responsibilities:

People management

• Lead and manage the finance team (including people planning, performance, well-being and development);
• Supervision of the daily activity, regular planning and proper distribution of workload among subordinates;
• Deliver technical support and guidance to programs, in line with organizational priorities;
• Hiring of employees and conducting performance appraisals (closely overseen by the next-level manager).

Finance and Accounting

• Budget monitoring and forecasting on support budget lines – review budget spending and consolidate information required to prepare forecast;
• Ensure support cost are allocated (fuel, salaries, rent, consumables, IT-equipment, etc.) based on accountable cost drives backed with relevant supporting documents;
• Ensure all payments are made timely and in accordance with existing DRC forms.
• Ensure to update cashbooks on a daily basis to reflect the actual status of existing cash count and bank balance in all currencies;
• Review documents and ensure costs are coded to correct budget codes and ensure costs will be incurred in line with budget available;
• Ensure that processes under supervision are handled properly via DRC Dynamics;
• Ensure accounting entries are made in line with DRC internal guidelines and Ukrainian legislation accurately and timely by reviewing and approving journals before their postings;
• Ensure month end accounting is carried out including cash counts and bank reconciliation are on a timely manner;
• Validate Purchase Requisitions (PR) / Request for Payments (RfP) / Travel Tools documents for trips (TT);
• Assist with audit in each project (storing and systematically gathering vouchers and needed information);
• Providing other finance support as requested by the Base Manager and ASSM.

Key Deliverables: 

• Workload among finance and accountants staff is proper distributed;
• Performance and development of subordinates satisfy objectives set by Finance TL;
• Finance vouchers scanned and stored on a monthly basis on Server and attached to each transaction in Dynamics;
• Budget for support costs for office revised and updated on a regular basis.

Experience: 

• Minimum 3 years experience in financial/accounting.
• Experience of work in NGO/INGO will be an advantage

Education/qualifications:

• University undergraduate degree in the related field or equivalent (Finance, Accounting, Personnel Management)
• Advanced proficiency in Excel and financial IT systems

Qualities

• Speech, couch and communication skills
• Advanced organizational skills
• Accuracy in paper work
• Finance literacy

Languages: 

• Upper-Intermediate or Advanced English (speaking/reading/writing)
• Proficiency in written and spoken Ukrainian or Russian languages

We offer:
Contract length: 3 month renewable after satisfactory probation period. 
Level: G  Manager
Designation of Duty Station: Kharkiv- Full time based 

Start date: As soon as possible.
Salary and conditions will be in accordance with Danish Refugee Council’s Terms of Employment for national staff.

Application process:

All applicants must upload a cover letter and an updated CV (no longer than four pages in English).

Applications sent by email will not be considered.

Closing date for applications: 30th April 2024  

We reserve the right to conduct further interviews before the deadline for submission of applications.

DRC as an employer
By working in DRC, you will be joining a global workforce of around 8000 employees in 40 countries. We pride ourselves on our:

• Professionalism, impact & expertise.
• Humanitarian approach & the work we do.
• Purpose, meaningfulness & own contribution.
• Culture, values & strong leadership.
• Fair compensation & continuous development
• Taking the lead: Taking ownership and initiative while aiming for innovation.
• Communicating: Listening and speaking effectively and honestly.
• Demonstrating integrity: Upholding and promoting the highest standards of ethical and professional conduct in relation to DRC’s values and Code of Conduct, including safeguarding against sexual exploitation, abuse and harassment.