Consultancy: Policy and Social Benefits, Division Human Resources, New York HQ (Home Based, 3.5 months)

Under the supervision of the HR Officer, Policy, Employee Relations, Compensation and Social benefits team, and in cooperation with other colleagues in the team, the consultant will be responsible for the following projects:

For every child, Hope….

The Policy, Employee Relations, Compensation and Social benefits team in the Division of Human Resources (DHR) is comprised of two pillars, under the supervision of the Chief, Policy, Employee Relations, Compensation and Social benefits. The team provides support and guidance on UNICEF's human resources policies and procedures, medical evacuation, pension, insurances, special needs allowances, local salary and for clearance against disciplinary records.

The Policy pillar focuses on formulating, updating, interpreting and communicating UNICEF's HR policies and procedures. In particular, the pillar is responsible for drafting UNICEF'S HR policies and procedures to support the Organization's goals and strategies, while ensuring consistency with decisions of the UN General Assembly, the International Civil Service Commission, CEB, HLCM, HR Network as well as other inter-agency fora. The Policy pillar formulates new policies and procedures, in close collaboration with various stakeholders, including the management, staff representatives, GSSC, and the OneHR community of HR practitioners and reviews/revises existing policies for continued effectiveness, applicability and consistency with United Nations staff regulations and rules.

The Social Benefits pillar focuses on ensuring coordination between DHR New York and UNICEF’s Global Shared Services Centre (GSSC), and between DHR and the UN common services that are ‘serving’ UNICEF, such as the Division of Healthcare Management and Occupational Safety and Health (UN DHMOSH), the Advisory Board on Compensation Claims, the Headquarters Life and Insurance Committee, the Pension Fund and the Headquarters Salary Steering Committee, and on managing the Medical Insurance Plan (self-funded insurance plan for locally recruited staff members), UNICEF’s medical evacuation programme/policy and on the various insurance provisions for non-staff personnel. In essence, the pillar deals with a broad range of policy and practical matters, advising (in individual cases) and providing information on medical entitlements (including, complex sick leave cases, applications for disability and compensation for malicious acts and service-incurred injuries, medevacs and medical insurances etc.) as well as pensions, life insurance, special needs allowances and local salary surveys.

How can you make a difference?

Under the supervision of the HR Officer, Policy, Employee Relations, Compensation and Social benefits team, and in cooperation with other colleagues in the team, the consultant will be responsible for the following projects:

• Creating the HR handbook: To create the HR handbook within the technical boundaries of the new Sharepoint modern site. The current HR handbook format/navigation cannot be replicated in the new platform thus the consultant will need to work with ICTD to understand system implications and options and propose the most user-friendly format for the new HR handbook. The migrated documents will have to be grouped accordingly for navigation/presentation.
• Migration of the documents in the current Sharepoint classic website on HR handbook to the new Sharepoint modern website: Work with ICTD focal point to configure the Document Library in Sharepoint modern website; Migrate the documents from the current HR handbook on the Sharepoint Classic site to the Sharepoint modern website, by entering title/document name/year/etc., for each entry (there are roughly 250 links that remain to be migrated); Remove any duplicate or incorrect policy documents. In terms of volume, we currently have a total of 771 documents (of which 302 are archived policies).
• Migration of HR policy documents from UNICEF HR handbook to the inter-agency HR repository: Work with other UN organizations (mainly UNHCR) to share UNICEF policy documents with the HR policy teams in other UN organizations so that a comprehensive repository of all HR policies in the UN system can be developed.
• Creating a PERCS Collaboration site on Sharepoint modern and migrating documents from the W:/ shared drive: To create a new Sharepoint Collaboration site for PERCS and move all documents in the current W:/ shared drive to the newly created collaboration site. This will require discussing with relevant pillars in PERCS, as well as ALU/OED to verify which documents need to be retained.

To qualify as an advocate for every child you will have…

• A university degree in Information Technology or related field.
• Previous experience in data migration using relevant computer systems and applications, namely Sharepoint Classic and Sharepoint Modern, preferably at UNICEF or other organization in the UN system.
• Demonstrate strong organizational, planning, and analytical skills.

REQUIREMENTS:

The proposal from the consultant should include daily/monthly rate (in US$) to undertake the terms of reference. The projected level of engagement is full-time.

At the time the contract is awarded, the selected candidate must have in place current health insurance coverage.

Payment of professional fees will be based on submission of agreed satisfactory deliverables. UNICEF reserves the right to withhold payment in case the deliverables submitted are not up to the required standard or in case of delays in submitting the deliverables on the part of the consultant.