Logistics Specialist (Readvertising. Those who already applied need not re-apply)

• Contribute to Project planning and scheduling to ensure that logistical considerations are addressed in the implementation of the Project;
• Liaise with NRB and other stakeholders as necessary on logistical arrangements for the implementation of the NRIS, including Government in-kind contributions;
• Work closely with other Project staff (e.g. ICT, Public Information and Capacity Building) and the Country Office to ensure logistical arrangements are coordinated and in place to support Project activities;
• Monitor supply chain management issues to ensure that the CTA and Project is alerted to any logistical risks that would undermine or disrupt the implementation of the Project; and
• Provide regular reports as required by the CTA on the state of logistical preparations and progress.

• Supervise the work of the Project Logistics Support Officer;
• Develop, maintain and monitor the Project operation plan based on inputs from Project staff and other stakeholders;
• Participate in the preparation and advise on the specification of contract terms, services and equipment, contract and tender evaluations, contract monitoring and management;
• Conduct analysis to inform detailed Project planning of transportation, logistics and operations;
• Develop and implement deployment plans for registration teams, equipment and support requirements;
• Develop and implement distribution plans for issuance of Smartcards;
• Oversee the development of logistics plans for activities to support the daily operations of the project;  
• Work closely with the Project Field Coordinator to ensure that progress and tracking systems are in place to support and monitor field activities; 
• Develop systems and processes to ensure that the movement and storage/warehousing of equipment and consumables are accountable and transparent;
• Ensure reporting systems to track the movement and storage of goods, and ensuring re-ordering and re-stocking at optimal times; 
• Liaise regularly with the vendors/suppliers and agents on assigned contracts to ensure a seamless receipt and further delivery of goods and items; and
• Supervise the receipting and management of Project equipment and supplies.

• Provision of quality control of bidding documents, guarantees, applications for review by the CAPC and ACP and other instruments;  
• Ensures effective transportation contract management for greater efficiency, accountability and contracts’ integrity, in accordance with corporate legal requirements;  
• Review NRB logistic policies/ procedures and initiate remedial measures where there is a potential for improvements or capacity gaps;
• Initiate, design and deliver training courses, and contribute to the development of manuals, presentations and other documents in close collaboration with the Project Capacity Development Advisor, or as requested by the CTA;
• Assist in the design and implementation of the permanent and continuous registration operation plan, with particular emphasis on supply chain management, warehousing systems and stock control; and
• Transfer knowledge and skills to national counterparts on the role, design and implementation of logistical systems.

• Prepare and submit periodic and event-driven reports as required by the CTA;
• Develop, prepare and contribute to operational and activity based budgets;
• Contribute to risk management of the Project, by identifying and reporting on risks to the implementation of the Project;
• Develop and submit Concept Notes, Presentations, Lessons Learnt and other documents to capture key knowledge from the Project; and
• Contribute to institutional knowledge sharing networks.

• Ability to engage and foster strategic partnerships with other parties, Inter-Agency Coordination and forge productive working relationships
• Ability to engage with other agencies, donors, and other development stakeholders and forge productive working relationships

• Builds strong relationships with clients, focuses on impact and result for the client and responds positively to feedback
• Consistently approaches work with energy and a positive, constructive attitude
• Demonstrates openness to change and ability to manage complexities
• Ability to lead effectively, mentoring as well as conflict resolution skills
• Demonstrates strong oral and written communication skills
• Ability to deliver against tight deadlines and perform while under stress
• Proven networking, team-building, organizational and communication skills

• Master’s Degree from a recognised institution Business Administration or other related fields with relevant Logistical experiences;
• A minimum of seven years of relevant experience in logistics and operations in an international development context is essential. Prior experience in registration operations (e.g. census, voter registration and national identity) is highly desirable. 
• Team leadership experience of logistics/operations support is essential. Demonstrated experience in successfully managing logistics in a multicultural Project team to achieve demanding operational goals is highly desirable.
• Demonstrable experience in providing senior level advice to national and international stakeholders, and implementation of comprehensive logistics plans, in cooperation with national institutions is essential. Demonstrated experience of managing logistics in an international organization, such as the UN, is highly desirable.  
• Demonstrated experience in the overall logistics chain, procurement, contract negotiation and management is essential. Prior experience with UNDP systems and the Procurement Support Office (PSO) is highly desirable.  
• Demonstrated experience in institutional development of supply chain management systems and capacity development of national counterparts is essential. Prior experience working in a lesser developed country context is essential. Prior experience in Africa is desirable.
• Excellent use of planning and analysis tools such as MS Excel and MS Project is essential. Excellent analytical, communication and reporting skills, both written and oral is essential.  
• Proficiency in English. Working knowledge of other UN language desirable

Important information for US Permanent Residents ('Green Card' holders)

Under US immigration law, acceptance of a staff position with UNDP, an international organization, may have significant implications for US Permanent Residents. UNDP advises applicants for all professional level posts that they must relinquish their US Permanent Resident status and accept a G-4 visa, or have submitted a valid application for US citizenship prior to commencement of employment. For more information please click here and here.

UNDP is not in a position to provide advice or assistance on applying for US citizenship and therefore applicants are advised to seek the advice of competent immigration lawyers regarding any applications.

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Workforce diversity

UNDP is committed to achieving diversity within its workforce, and encourages all qualified applicants, irrespective of gender, nationality, disabilities, sexual orientation, culture, religious and ethnic backgrounds to apply. All applications will be treated in the strictest confidence.

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