National Consultant Videographer/Video Editor

Background

The need for energy efficiency improvements across the Ukrainian economy is significant. Ukraine’s economy is two or three times as energy intensive as many neighboring countries, including Poland, Slovakia, and the Czech Republic. One of the many sectors, which needs to become more energy efficient, is the housing and communal sector. This sector, directly impacting on the quality of the living conditions of millions of Ukrainians, is four times less energy efficient than in the average Western European country and consumes almost 45% of the country’s energy. Inefficient central heating systems lead to significant gas wastage. 70% of the housing stock, consisting of apartments, situated in multi-apartment buildings, housing some 34 million people, is highly energy inefficient. In 2017, the European Commission adopted a new Energy Efficiency Support Programme for Ukraine (EE4U), aimed at contributing to increased energy efficiency in the Ukrainian residential sector and reduce greenhouse gas emissions. In this context, the EU, together with Germany, will support the activities of the Energy Efficiency Fund in providing grants to energy efficient renovations of multi-apartment buildings across Ukraine.

UNDP is intervening during a period of 34 months to fully prepare home owners associations throughout the country for projects’ financing and implementation, building on its country-wide network of partnerships with regional and local governments, and its long-standing experience of bottom-up citizen mobilization for common action. The specific objectives of UNDP’s proposed Project are to stimulate and support the creation of home owners’ associations (HOAs) through a local presence throughout the country, and to prepare them to seek and obtain financing for their home improvement projects.

The Project contributes to increasing the energy efficiency of the Ukrainian residential housing sector by mobilizing and empowering homeowners in multi-apartment buildings across Ukraine for establishing of HOAs and supporting HOAs as they make energy efficient renovations of their houses with financial support from the Energy Efficiency Fund (EEF). The large-scale creation of home owner associations as entities for active bottom-up engagement and civic responsibility also has other benefits on overall housing sector reform.

To capture the abovementioned goals the Project is seeking to contract a Consultant to produce a final projects’ video.

Duties and Responsibilities

2. SCOPE OF WORK

Under the supervision of the HOUSES project Team Leader, the Consultant will be responsible for the following tasks:

• Develop script, ensuring gender-sensitive communication and filming schedule under pre-defined locations, such as Chernihiv, Kyiv and Vinnitsa Oblasts (the final list of locations could be changed during the discussion with the Project team).
• Capture video content. Video should be accompanied with voice over comments and/or sound effects. The video should also include English and Ukrainian subtitles.
• Compile various provided raw video materials from previous shootings to be included in a final video.
• Develop infographics presenting the main results/highlights of the Project to be added into the videos.
• Ensure the highest broadcast quality of videography: minimum HD 1920x1080 or better.
• Ensure that all requests and instructions from UNDP pertaining to videography and video-editing requirements are fulfilled.
• Ensure that all required videography/video-editing jobs are completed on deadline.
• Edit the video into a complete high-quality product.

 

3. EXPECTED OUTPUTS AND DELIVERABLES

Consultant will be responsible to deliver the following outputs:

Deliverable	Task description	Breakdown in %	Deadline
Deliverable 1	A script for the video is developed (up to 2:20 minutes). Schedules of the filming, filming formats and locations are defined Provided raw video materials from previous shootings are reviewed and selected to be included in final video. Provide a short interim report 1.	50%	30 June 2021
Deliverable 2	Video content for three locations is captured/developed Chernihiv, Kyiv and Vinnitsa Oblasts (the final list of locations could be changed during the discussion with the Project team). Infographics on the main results of the Project as per locations is developed and included into the videos. Edit videos into a complete quality product. Videos are accompanied with voice-over and/or sound, with English and Ukrainian subtitles. Videos are packaged for online platforms. Provide Final report.	50%	26 July 2021

 

4. PROPOSED PAYMENT SCHEDULE:

UNDP will pay the negotiated amount in two tranches according to the following payment schedule:

• the first payment (50% of the contract amount) upon successful completion of the Deliverable 1 and approval of the Interim Report #1.
• the second payment (50% of the contract amount) upon successful completion of the Deliverable 2 and approval of the Final Report and indicated tasks.

The payments will be processed upon the full completion and acceptance of contractual obligations whereupon the Consultant signs the certification of acceptance.

 

5. REQUIREMENTS FOR MONITORING/REPORTING:

The Consultant will work under general leadership and direct supervision of the Project Team Leader (the Supervisor) and overall supervision of the Communications and Monitoring Associate. He/she will receive necessary guidance, clarification that may be needed for this task. He/she will duly inform Project Team Leader of any problems, issues or delays arising during implementation of assignment and take necessary steps to address them.

The Consultant will report to the Supervisor on the progress of the work performance according to the developed time schedule. Deliver a campaign assessment report.

UNDP will be the final authority to control the quality and evaluate the work. No reports, documents, communications should be published or distributed to third parties without prior approval of UNDP. Should any travel be needed for the assignment, the incumbent should include this cost in his/her financial proposal.

Competencies

• Demonstrate/safeguard ethics and integrity;  
• Demonstrate corporate knowledge and sound judgment;
• Self-development, initiative-taking;
• Act as a team player;
• Encourage and participate in open communication in the team, communicate effectively;
• Create synergies through self-control;
• Manage conflict;
• Informed and transparent decision-making

Required Skills and Experience

6. EXPERIENCE AND MINIMUM QUALIFICATIONS REQUIREMENTS 

Education:

University degree or equivalent professional experience in linguistics, communications, journalism, international relations, fine arts, or related fields (equivalent - at least secondary education and/or photography and/or video certificate).

Experiences:

• At least secondary education and/or photography and/or video certificate.
• At least three years of relevant professional experience. Experience in making documentary photos and videos, including in the regions  (three sample works provided).
• Experience working in Adobe Premiere and/or Final Cut or other relevant programmes.
• Experience in working with international organizations, particularly in development field.

Language:

Fluency in Ukrainian; knowledge of English is an asset.

 

7. EVALUATION OF CANDIDATES:

The following criteria will be rated as indicated below:

Relevant education and/or photography and/or video certificate – up to 10 points:

• 5 points for special secondary education and certificate;
• 10 points for relevant Bachelor’s degree and/or and/or photography and/or video certificate.

Relevant professional experience in making documentary photos and videos, including in the regions – up to 25 points:

• 20 points - 3-4 years;
• 25 points - 5 years and more.

Track record of producing documentary photography and videos. To be evaluated based on quality of provided samples – up to 20 points.

• 10 points – video is focused on a human-centred story;
• 10 points – video is organized and has a clear structure.

Experience working in Adobe Premiere and/or Final Cut or other relevant programmes – 10 points.

Experience in working with international organizations, particularly in the development field – 5 points.

 

The maximum number of points assigned to the financial proposal is allocated to the lowest price proposal and will equal to 30. All other price proposals will be evaluated and assigned points, as per below formula:

30 points [max points available for financial part] x [lowest of all evaluated offered prices among responsive offers] / [evaluated price].

 

8. EVALUATION METHOD

Cumulative analysis

Contract award shall be made to the incumbent whose offer has been evaluated and determined as:

a) responsive/compliant/acceptable, and

b) having received the cumulative highest score out of a pre-determined set of weighted technical and financial criteria specific to the solicitation.

• Technical Criteria weight: 70%
• Financial Criteria weight: 30%

Only candidates meeting the minimum requirements and obtaining a minimum 70% from the maximum available technical score (49 points) would be considered for the Financial Evaluation. The maximum points obtainable for the technical evaluation is 70.

 

9. DOCUMENTS TO BE INCLUDED WHEN SUBMITTING THE PROPOSALS 

Applicants shall submit the following documents: 

Required 

• Letter of interest, explaining why they are the most suitable for the work including relevant experience;
• Personal CV, including information about experience in similar projects/assignments and contact details for referees;
• At least three samples of  documentary photos and videos
• Duly accomplished Letter of Confirmation of Interest and Availability using the template provided by UNDP (includes financial proposal with fees and all other expenses foreseen for the delivery of the assignment).

 

10. FINANCIAL PROPOSAL 

Lump sum contract 

The financial proposal shall specify a total lump sum amount, and payment terms around specific and measurable (qualitative and quantitative) deliverables (i.e. whether payments fall in instalments or upon completion of the entire contract). Payments are based upon output, i.e. upon delivery of the services specified in the ToR. In order to assist the requesting unit in the comparison of financial proposals, the financial proposal will include a breakdown of this lump sum amount (including number of anticipated working days). 

Travel costs

All envisaged travel costs must be included in the financial proposal. It is assumed that there will be at least one two days trip with respective visit to two Ukrainian cities. Exact destinations will be defined later. Expected locations to be visited are following: Chernihiv and Vinnitsa Oblasts (final list of locations could be changed during the discussion with the Project team).