Human Resources Officer - UNOCHA

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Under the guidance and supervision of the Head of the HR Unit, the HR Officer provides HR services ensuring high quality, accuracy, and consistency of work. The HR Officer promotes a client-oriented and consistent with rules and regulations approach in the Unit.

The HR Officer works in close collaboration with the operations, programme and projects' staff in the Country Office (CO) and UNDP HQs staff to exchange information and ensure consistent service delivery.

 

Ensures implementation of HR strategies focusing on achievement of the following results:

• Full compliance of HR processes and records with UNOCHA/UNDP rules, regulations, policies and strategies;
• Oversee leave monitoring of UNOCHA staff.

Implements HR services focusing on achievement of the following results:

• Hiring and recruiting of National staff for UNOCHA Yemen country office including Amman and Riyadh hub;
• Preparation of draft job descriptions, vacancy announcements, invigilating tests, reviews applications, and provides a short-list to those offices;
• Arrange and schedule examinations and interviews to select candidates by coordinating appointments and perform functions of Secretary in interview panels;
• Reviews recommendation on the selection of candidates;
• Provides advice and support to senior Management, HoU and staff on human resources related matters;
• Prepare reports in relation to all recruitment activities;
• Maintains the Status of Recruitment Activities table and tracks progress and actions with relevant counter parts;
• Provides advice on the implementation of policies related to human resources management, particularly as it relates to UNDP and UNOCHA head quarter, as well as assisting supervisors and staff with understanding human resources policy;
• Reviews and provides advice to Managers on requests for exceptions to policies, regulations, and rules;
• Providing guidance and resources in company policies and procedures;
• Explains and provides advice on salary and related benefits;
• Ensures that all staffs are informed of organizational policies and procedures and of any changes;
• Assists in the review of Prohibited Conduct and disciplinary and if required, help to arrange investigation panels and communicate conclusions to the relevant parties;
• Prepare the check in and separation clearance for international and national staff;
• Ensure that staffs’ documentation and personnel files are in order and complete with the necessary documentations;
• Maintains employee information by entering and updating Personnel files;
• Maintains employee confidence and protects operations by keeping human resource information confidential;
• Maintenance of proper filing system for HR records and documents;
• Oversee and monitoring the creation and submission of the monthly attendance records sheets and leave balances for National staff and danger pay calculation;
• Assist the Associate Administrative Officer with danger pay preparation and deduction of international staff;
• Follow up with UNNDP country office and keep tacking and updates of contract for staff;
• Welcoming new employees to the organization by conducting orientation and assist them with their ID cards, Fingerprints etc;
• Preparation of routine correspondence, faxes, memoranda and reports;
• Provides performance management advice to staff and management. Assists supervisors and staff with understanding and using the performance appraisal system (PAS);
• Respond in a timely and professional manner to questions and service requests from employees, providing excellent customer service and communication with context;
• Performs other duties tasked to the Recruitment Unit, as required.

Supports knowledge building and knowledge sharing in the CO focusing on achievement of the following results:

• Participation in the trainings for the staff on HR;
• Contribution to knowledge networks and communities of practice;
• Assist in managing employee development and training.

Other Duties:

• Backstops the Finance Associate, as required.

The incumbent of the position should avoid any kind of discriminatory behavior including gender discrimination and ensure that 

• Human rights and gender equality is prioritized as an ethical principle within all actions;
• Activities are designed and implemented in accordance with “Social and Environmental Standards of UNDP”;
• Any kind of diversities based on ethnicity, age, sexual orientation, disability, religion, class, gender are respected within all implementations including data production;
• Differentiated needs of women and men are considered;
• Inclusive approach is reflected within all actions and implementations, in that sense an enabling and accessible setup in various senses such as disability gender language barrier is created;
• Necessary arrangements to provide gender parity within all committees, meetings, trainings etc. introduced.

Corporate Competencies:

• Demonstrates commitment to UNOCHA's mission, vision and values;
• Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability.

Functional Competencies:

Knowledge Management and Learning

• Shares knowledge and experience;
• Develops basic knowledge of one or two Practice Areas;
• Promotes a learning environment in the office;
• Provides helpful feedback and advice to others in the office;
• Actively works towards continuing personal learning and development in one or more practice areas, acts on learning plan and applies newly acquired skills.

Development and Operational Effectiveness

• Ability to perform a variety of standard tasks related HR management, including screening, collecting and preparation of documentation, data input,  tracking, filing, provision of information;
• Ability to provide input to business processes re-engineering, implementation of new system.

Teamwork:

• Excellent interpersonal skills;
• Actively contributes to an effective, collegial, and agreeable team environment;
• Ability to establish and maintain effective working relations in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity and gender;
• Seeks input and feedback from others;
• Takes joint responsibility for team's work.

Planning and Organizing

• Sets clear and achievable goals consistent with agreed priorities for self and others;
• Identifies priority activities and assignments;
• Organizes and documents work to allow for planned and unplanned handovers;
• Identifies risks and makes contingency plans;
• Adjusts priorities and plans to achieve goals;
• Allocates appropriate times and resources for own work and that of team members.

Communication

• Actively shares relevant information;
• Clearly communicates, and listens to feedback on, changing priorities and procedures;
• Writes clearly and effectively, adjusting wording to the intended audience;
• Listens effectively and communicates clearly, adapting delivery to the audience;
• Excellent communication and negotiation skills.

Accountability

• Accepts and gives constructive criticism;
• Follows all relevant procedures, processes, and policies;
• Meets deadline, cost, and quality requirements for outputs;
• Monitors own work to correct errors;
• Takes responsibility for meeting commitments and for any shortcomings.

Leadership and Self-Management

• Focuses on result for the client;
• Consistently approaches work with energy and a positive, constructive attitude;
• Demonstrates strong oral and written communication skills;
• Remains calm, in control and good humored even under pressure;
• Demonstrates openness to change and ability to manage complexities;
• Responds positively to critical feedback and differing points of view;
• Solicits feedback from staff about the impact of his/her own behavior.

Education:

• Master’s degree in Business or Public Administration, Accounting or relevant field with two years of relevant experience in HR / Administration is required;
• A Bachelor dgree in comination with 2 additional years of relevant and qualifying experience is accepted in lieu of master degree.

Experience:

• Minimum of 2 years of relevant experience with the Master’s degree in HR / Administration at the national or international level is required;
• Experience in the usage of computers and office software packages (MS Word, Excel, etc.) and knowledge of spreadsheet and database packages,
• Knowledge of Umoja in relation to Human Resource Management is required.
• Knowledge of Atlas in relation to Human Resource Management is required.

Language Requirements

• Fluency in English and Arabic Languages (Oral and Written).

Important applicant information

All posts in the GS categories are subject to local recruitment.

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

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