Position number 422144
OBJECTIVES OF THE PROGRAMME
To ensure that effective WHOcountry presence is established to implement WHO country cooperation strategiesthat are aligned with Member State's health and development agendas, andharmonized with the United Nations country team.
DESCRIPTION OF DUTIES
The incumbent will perform the followingduties: Coordinatewith CO staff on project priorities and activities with a view to ensuringeffective delivery of administrative services, contribute to the development ofthe WRO programme budget, OSERs and workplans, maintain an overview onbudgetary, funding and related financial issues, closely monitoring deadlines,obligations, gaps etc., verifying and recommending required actions. Act as first level approver for all Global Management System (GSM) transactions related to all CO workplans; carry out quality checking and subsequent validation of financial information and attachments; and identify discrepancies and recommend appropriate options/solutions.Oversee the efficient management of the E-Imprest system; proper implementation offinancial procedures and internal controls according to GSM operations and WHOrules, verify calculations, supporting invoices and payment authorizations. Participate in preparation of proposals for resource mobilizationand support WR and national partners, in the follow-up of multi or bilateralpledges to ensure the availability of funds for the implementation of workplansand programme activities. Follow up with Ministry of Heath, nationalcounterparts and the Regional office timely initiation and finalization ofadministrative actions pertaining to the implementation of WHO collaborativeprogrammes, liaise with the national authoritiesobtaining Government's clearance for assignment of WHO staff and visiting missions. Scrutinizeall requests for procurement of goods and services ensuring receipt of governments' approval, availability ofdetailed specification and funds, andadherence to WHO procedures, follow up with concerned parties customsclearance, receipt of deliverable and finalization of payments. Finalize human resources (HR) plan following discussion with the WR and recommend changes in the number and/or profile of the support staff in the WRO; evaluate applications and recommend short list for support staff positions; act as a member of interview panel for administrative positions; provide induction training for new general service (GS) staff; represent staff in Local Salary Survey Committee.Supervise administrative staff in providing effective and efficient support services,distribute tasks and review work to confirm compliance with WHO rules andregulations, identify training needs, plan and coordinate developmentactivities for staff, in coordination with Staff Development and learning unit(SDL).Oversee the security of the office premises to ensure MOSS compliance andprovide briefing to staff as needed, ensure the propermaintenance of WRO buildings and equipment and the timely reporting on assets inventory. Extract and analyse data relating to programme implementation and activities from all sources, draft related briefing summaries/reports, evaluate progress in implementation of workplans, and make recommendations to the WR and technical staff to facilitate planning and decision making.
Essential: Completed secondary educationsupplemented by secretarial communication and IT Training.
Desirable: University degree in business administration, social sciences or related field is anasset.
Essential: At least ten years progressive experience inprogramme administration and management, including experience in a supervisoryrole.
Proficient in office management, secretarial and budgetarycontrols, accounting procedures and systems. Excellent time management and stress management skills. Ability to lead, direct and manage a team. Demonstrated ability to work harmoniously with multi-culturalstaff. Excellent analytical skills.Good knowledge of WHO/UNrules, manuals, practices, procedures and WHO Style Guide as applicable to theadministrative level is an asset.
Enhanced WHO Global Competency Model:
Respecting and promoting individual and cultural differences
Moving forward in a changing environment
Use of Language Skills
Essential: Expert knowledge of English. Expert knowledge of Arabic.
WHO offers staff in the General Services category an attractive remuneration package, which for the above position includes an annual net base salary starting at KWD 17,814 (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.
- This vacancy notice may be used to fill other similar positions at the same grade level
- Only candidates under serious consideration will be contacted.
- A written test may be used as a form of screening.
- In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.
- Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.
- Staff members in other duty stations are encouraged to apply.
- For information on WHO's operations please visit: http://www.who.int.
- WHO is committed to workforce diversity.
- WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the WHO Values Charter into practice.
- WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuse of authority and harassment). All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report to WHO any actual or suspected cases of SEA, sexual harassment and other types of abusive conduct. To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organization, WHO will conduct a background verification of final candidates.
- WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.
- This post is subject to local recruitment and will be filled by persons recruited in the local commuting area of the duty station.
- Interested candidates are strongly encouraged to apply on-line through Stellis. For assessment of your application, please ensure that: 1 -Your profile on Stellis is properly completed and updated; 2- All required details regarding your qualifications, education, training and experience are provided under relevant sections; 3- Your experience records are properly entered with elaboration on tasks performed at the time.