Associate

Thimphu

Organization: WHO - World Health Organization
Location: Thimphu
Grade: Administrative support - GS-6, General Service - No need for Higher Education - Locally recruited position
Occupational Groups:
Closing Date: Closed

OBJECTIVES OF THE PROGRAMME

The objective of the programme is to deliver WHO Core functions at country level and the specific activities include: Effective implementation of WHO's collaborative programmes in Bhutan; harmonization and alignment of WHO support with national processes and systems; effective mobilization and utilization of resources within the framework of the programme budget; close cooperation and coordination between WHO And the Royal government of Bhutan, UN agencies and other external partners; support and collaborate with the Ministry of Health for further development and implementation of national policies and strategies to ensure equitable and universal access to quality health care.

DESCRIPTION OF DUTIES

Under the direct supervision of NPO (Administration), and broad guidance of the WHO Representative, the incumbent will

1. Provide office and secretarial support to Administration on all administrative functions, program management, financial matters, procurement and effective program implementation and monitoring;

2. Provide support in the monitoring implementation of the work plan, including timely information on budget ceiling/award budgets, monitor income and expenditure and funds available;

3. Follow up on financial/budgetary issues and ensure timely processing of committal documents;

4. Draft replies on general and administrative matters;

5. Ensure outgoing correspondence and reports conform to WHO standards;

6. Assist in drafting and compiling of reports and submit to the supervisors and circulate minutes of every internal meetings;

7. Assist in initiating requisitions for goods procurement and record receipt of deliverables;

8. Assist in preparation for meetings, seminars, workshops, ensuring all necessary documents and travel requests are sent to participants;

9. Schedule meetings and prepare minutes;

10. Follow-up on programme implementation, encumbrances, drawing the attention of the supervisor or other senior staff to problems, inconsistencies and delays.

11. Assist in providing budgetary and financial data in the preparation of progress reports including donor reports; and

12. Perform other related duties as required or instructed; and any other duties as assigned.

REQUIRED QUALIFICATIONS

Education

Essential: Completion of secondary school education.
Desirable: Relevant university degree would be an asset. Training in administrative /secretarial field. Knowledge of WHO Rules and Regulation, experience in the international level would be an advantage.

Experience

Essential: At least eight (8) years' experience in secretarial/clerical/administrative work.
Desirable: Experience in WHO or in another UN/International organization would be an advantage.

Skills

Thorough knowledge of modern office procedures and practices, the incumbent keeps abreast of changes in procedures and practices, rules and regulations, organizational structure, in the department, and WHO.
Ability to draft standard correspondence.
Ability to handle work in a timely and accurate manner with tact and discretion, as required.
Ability to maintain and update knowledge in the use of office technology through in-house courses, on-the-job training and/or self-training.

WHO Competencies

Teamwork
Respecting and promoting individual and cultural differences
Communication
Producing results
Moving forward in a changing environment

Use of Language Skills

Essential: Expert knowledge of English.

REMUNERATION

WHO offers staff in the General Services category an attractive remuneration package, which for the above position includes an annual net base salary starting at BTN 707,553 (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.

ADDITIONAL INFORMATION

This vacancy notice may be used to fill other similar positions at the same grade level.

Only candidates under serious consideration will be contacted.

A written test may be used as a form of screening.

In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.

Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.

For information on WHO's operations please visit: http://www.who.int.

WHO is committed to workforce diversity.

WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the WHO Values Charter into practice.

WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuse of authority and harassment). All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report to WHO any actual or suspected cases of SEA, sexual harassment and other types of abusive conduct. To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organization, WHO will conduct a background verification of final candidates.