Consultant on Undertaking Baseline Study In Aceh, Indonesia

TERMS OF REFERENCE for Consultant on Undertaking Baseline Study In Aceh, Indonesia

I. Introduction

Nonviolence Peaceforce (NP) is a nonpartisan international organization globally recognized for its Unarmed Civilian Protection (UCP) strategies in preventing violence, increasing safety and security of civilians, and strengthening local peace infrastructures across its programme locations.  Presently, NP has country programme operations in South Sudan, Myanmar, Iraq, and the Philippines.

NP has been present in Indonesia since November 2022 through collaboration with local partners in Aceh, Indonesia.  Recently, NP has been granted funding support by the Netherland Embassy to realize its SPEAR Project or Sustaining the gains of peace, equal rights for women and attaining reconciliation in Aceh for the next 2 years, from November 2020 to October 2022. SPEAR Project is NP’s strategic approach to complement the Acehnese civil society effort to support the rehabilitation and reparation of conflict affected victims in Aceh. SPEAR project implementation covering 15 District all over Aceh Province. Henceforward, a baseline study is needed to analyse the status of target groups prior or at the beginning of implementation which will enable pre- and post-project comparisons and determine the progress of interventions overtime.

II. Objectives

The overall objective of the baseline study is to collect the set of information defined in the project results framework and establish the status of target groups which will serve as baseline measures to monitor the project progress against the target indicators over the course of project implementation.

Specifically, the baseline study aims to collect baseline data for the following project impact, outcomes and outputs here: click here

III. Methodology and Scope of Work

The selected consultant is expected to come up and utilize methodologies aligned with the key indicators of the project results framework. In general, the methodology will involve collection of data from a certain sample size across the following specific project locations in 15 District and City in Aceh province areas, including:

1. Banda Aceh
2. Aceh Besar
3. Pidie,
4. Pidie Jaya
5. Bireuen
6. Aceh Utara
7. Lhokseumawe
8. Aceh Timur
9. Langsa
10. Aceh Tamiang
11. Bener Meriah
12. Aceh Tengah
13. Aceh Barat
14. Aceh Selatan
15. Aceh Jaya
16. Aceh Barat Daya
17. Nagan Raya

The sampling should include a purposely-targeted representation from key actors and stakeholders targeted by the project.

The framework should include appropriate analysis tools and approaches including different methods for triangulating the data. Factors like resource availability, needs and time constraints, and existing secondary data must be also considered in identifying the best possible approaches in collecting the needed information. It is recommended the instruments be using quantitative methodologies and highly complementary including but not limited to desk review and survey.

IV. Preparation of the Technical and Financial Proposal

The technical proposal should entail all the steps and approaches by which the consultant plans to perform the task including the data collection tools, analysis and means and ways the consultant intends to ensure reliability in data collection.

The financial proposal should list itemized details of costs associated with the study expressed in Indonesian Rupiah (IDR). It should comprise consultancy costs like professional fees, cost for enumerators, travel and transport costs, stationery and other administrative costs. All costs should remain valid up to ninety days (90) from the day of proposal submission.

V. Tasks of the Baseline Survey Consultant

In close cooperation with the programme’s unit particularly the Project Coordinator, the successful consultants will:

• Design a precise timeline to plan, to capture information, analyse results and complete the baseline report;
• Develop and suggest crucial additional and improved indicators to capture project outcomes and outputs;
• Design baseline survey chart to present the findings;
• Formulate research questions based on log frame indicators and agreed upon additional indicators;
• Present the planning of the survey through an in-person or virtual workshop for project staff
• Amend survey chart and research questions as by inputs from the workshop;
• Carry out the data collection in designated areas;
• Summarize findings in the survey chart and in an analytical narrative part;
• Complete the baseline column of the project logical framework
• Present the draft report to the project staff;
• Incorporate comments from the project staff for the final report.

VI. Draft and Final Report

Draft and final report should be submitted according to the schedule. With submitting a draft report, the consultant should organize an in-person or virtual workshop and discuss on comments and suggestions of the project staff. Relevant comments should be considered in the final report.

The final report should be submitted on 30rd June 2023 after commented by the project staff both in hard and electronic copies. The consultant should note that, the final end-line report shall follow the structure below:

i. Table of Contents

ii. Acknowledgements

iii. Affirmation

iv. Glossary/Acronyms and Abbreviations

v. Executive Summary

      a. Introduction/Background

      b. Methodology

      c. Limitations

      d. Findings

      e. Recommendations for M&E and Baseline Survey

      f. Lessons Learned from the Baseline Process

      g. Appendices

VII. Consultancy Timeframe

The duration of consultancy will run for 3-month period starting April 2023 with the report ready for publication by end of June 2023.

VIII. Copyright and Ownership of the Study

Any and all documents produced under this consultancy shall be the sole property of Nonviolence Peaceforce (NP) and may be used for any purpose whatsoever without the need to consult with the author.

IX. Professional Fee and Mode of Payment

The professional fee will be inclusive of tax and the payment will be done according to the following arrangement:

Instalments: 1st instalment

Amount: 20% of the total amount

Timeframe: Upon approval of study design, research tools, and study work plan

Instalments: 2nd instalment

Amount: 30% of the total amount

Timeframe: After submission of draft version study report

Instalments: 3rd instalment

Amount: 50% of the total amount

Timeframe: After completion of final study report

The payments will be made in A/C payee cheques in the name of the consultant/company.

X. Consultant Profile and Qualifications

The lead consultant shall have the following qualifications:

• Preferably with a master’s degree in a relevant field in the area of planning, public policy, peace and development studies or equivalent;
• At least 5-8 years of progressively responsible experience in development research, evaluation of developmental programmes, and project management, preferably in areas related to peace and conflict and humanitarian work;
• Proven ability to write quality reports and expertise in carrying out large scale qualitative and quantitative studies;
• Must be result-oriented, a team player, exhibiting high levels of enthusiasm, tact, diplomacy and integrity.

XI. Application Process and Requirements

Qualified and interested parties are asked to submit the following:

• Letter of interest in submission of the proposal addressed to:
  • Faisal Hadi
  • Country Manager
  • Nonviolent Peaceforce Indonesia
• A detailed technical proposal clearly demonstrating a thorough understanding of this TOR and including but not limited to the following:
• Consultant/Company Profile
• Description of the Methodology and Sample Size Determination
• Demonstrated previous experience in similar assignments and qualifications outlined in this TOR (provide 2-3 sample work)
• Proposed data management plan (collection, processing and analysis)
• Study work plan
• Team composition and level of effort of each proposed team member (include CVs of each senior team member)
• A financial proposal with a detailed breakdown of costs for the study quoted in IDR.

HOW TO APPLY

• Candidates meeting the above requirements are requested to submit abovementioned requirements. Incomplete applications will not be considered.
• The closing date for applications is on or before March 20, 2023, 12 midnight WIB Jakarta Time
• As part of the recruitment process, shortlisted candidates may be asked to complete a written assignment and if successful, participate in an interview process.

SPECIAL NOTICE

Nonviolent Peaceforce is committed to achieving 50/50 gender balance in its staff at all levels. Female candidates are strongly encouraged to apply for this position. However, all qualified applicants regardless of their gender, race, disability, sexual orientation, or age, will be considered for this opportunity.

Nonviolent Peaceforce acknowledges the duty of care to safeguard and promote the welfare of employees, contractors, volunteers, interns, beneficiaries and other stakeholders and is committed to ensuring safeguarding practice reflects statutory responsibilities, government guidance and complies with best practice in the Humanitarian and Development sector.

NO FEE 

NONVIOLENT PEACEFORCE DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). NONVIOLENT PEACEFORCE DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.